Junior Executive Assistant

Onward Worldwide Management & Consultancy; Philippines; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Training & Development

Career advancement

HMO + Dental & Vision

Life & Accident Insurance

Sick & Vacation Leave

Bereavement Leave

Positive work environment

13th Month Pay

SSS/PHIC/Pag-ibig

Job summary

Onward Worldwide Management & Consultancy seeks a Junior Executive Assistant to the COO to coordinate the COO’s calendar, meetings, travel, and communications while handling sensitive information with discretion and maintaining strong organizational standards.

The role focuses on meeting coordination, executive support for strategic tasks, task follow-up, and efficient office operations to keep the COO aligned with company goals.

Qualifications

• Education: College degree preferred.
• Fluent in English; Mandarin a plus.
• Fresh Graduate with high honors.

Responsibilities

• Meeting Coordination: Manage COO’s calendar, prepare agendas, coordinate logistics and materials.
• Executive Support for Special Tasks: Assist with high-priority tasks and strategic initiatives.
• Task Delegation & Follow-Up: Track progress, follow deadlines, ensure responsibilities are completed.
• Travel & Event Logistics: Arrange travel, accommodations, and itineraries for meetings and events.
• Expense Tracking: Handle receipts, reconcile statements, and provide regular updates on expenses.
• Document Management: Organize physical and digital files, draft reports, and provide easy access to information.
• Office Oversight: Manage supplies and coordinate with staff to keep the workspace efficient.

Skills

Meeting coordination

Executive support

Time management

Organization

Project management

Stakeholder management

Communication

Multi-tasking

Discretion

Education

College degree

Job description

The Junior Executive Assistant to the COO serves as the primary point of contact for both internal and external relationships, ensuring the COO's needs and expectations are met. This role requires an individual who can exercise sound judgment in various situations, maintaining a balance between multiple priorities while demonstrating strong administrative, organizational, time management, and communication skills. The ideal candidate must be able to handle sensitive and confidential information with discretion, ensuring that all matters are managed with the utmost care. With a key focus on supporting the COO’s goals, the Executive Assistant must be able to communicate effectively, both in writing and verbally, and provide seamless administrative support, including scheduling, meeting coordination, and travel arrangements. The ability to prioritize tasks, solve problems independently, and manage expectations efficiently is essential in this dynamic and high-level position.

What type of work will you be doing?

• Meeting Coordination: Manage the COO’s calendar, ensuring meetings are scheduled efficiently. This includes coordinating with internal teams, preparing agendas, handling logistics, and making sure all necessary materials are ready.

• Executive Support for Special Tasks: Assist the COO with high-priority tasks and strategic initiatives, ensuring they stay on track and align with company goals.

• Task Delegation & Follow-Up: Help manage task assignments by tracking progress, following up on deadlines, and ensuring responsibilities are completed on time. Be proactive in anticipating needs and keeping things running smoothly.

• Travel & Event Logistics: Handle logistics for external meetings and events, including coordinating travel, booking accommodations, and ensuring a seamless itinerary for the COO and guests.

• Expense Tracking: Monitor and track the COO’s expenses, ensuring accurate documentation and budget compliance. This includes processing receipts, reconciling statements, and providing regular updates on financial matters.

• Document Management: Keep important files and documents organized, both physically and digitally. Maintain records, draft reports, and ensure easy access to essential information.

• Office Oversight: Support the smooth day-to-day operations of the COO’s workspace by managing office supplies, coordinating with administrative staff, and maintaining an organized and efficient environment.

Minimum qualifications:

• Education: College degree Preferred qualifications:

• Language :Fluent in English (can speak Mandarin is a plus)

• Fresh Graduate with high honor

• Excellent communication (oral and written), Presentation, Coordination, Time Management and Organization, Project Management, Stakeholder Management.

Benefits

• Training and Development Programs

• Unlimited Career advancement opportunities

• Health Care Plan (HMO) with Dental and Vision upon regularization

• Group Life and Accident Insurance upon regularization

• Sick and Vacation Leave upon regularization. All unused sick leave is convertible by end of the year and will be distributed before the end of the first quarter of the succeeding year.

• Bereavement Leave of 3 days upon regularization

• Healthy and Encouraging Work Environment

• 13th Month Pay as mandated by the Philippine Government

• Government Mandated Benefits (SSS,PHIC and Pag-ibig)