Executive Assistant

PHINMA Saint Jude College; Manila; On-site; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Health & Wellness

HMO

Company Social Events

Employee Discount

Maternity & Paternity Leave

Job summary

A premier educational institution in Manila seeks an experienced Executive Assistant to support the COO. This role includes managing schedules, coordinating communications, and assisting in school events. Candidates should possess a bachelor's degree and 3-5 years of relevant experience, with strong organizational and communication skills. We offer competitive benefits and a supportive work environment.

Qualifications

• 3-5 years of experience in an executive assistant role, preferably in an educational institution.
• Experience working with senior management on reports and high-level meetings.
• Ability to work in a collaborative and fast-paced environment.

Responsibilities

• Manage the COO's calendar, appointments, and meetings.
• Act as the primary contact between the COO and stakeholders.
• Assist in planning and executing school events and operational initiatives.
• Handle sensitive information with discretion.
• Support operational tasks related to school facilities and compliance.

Skills

Organizational Skills

Communication

Tech Proficiency

Attention to Detail

Problem-Solving

Time Management

Education

Bachelor's degree in business administration, education, or related field

Job description

On-site - Manila • 1-3 Yrs Exp • Bachelor • Full-time

Job Description

Executive Assistant to the Chief Operating Officer (COO) at a School

Government Mandated Benefits

Health & Wellness

HMO

Others

Company Social Events

Employee Discount

Maternity & Paternity Leave

Responsibilities

Responsibilities for Executive Assistant to the Chief Operating Officer (COO) at a School:

1. Administrative Support:

• Manage and prioritize the COO's calendar, appointments, and meetings, ensuring that all schedules are aligned.
• Coordinate travel arrangements and accommodations for the COO, as well as other team members if necessary.
• Prepare and organize documents, presentations, reports, and other materials for meetings and presentations.
• Screen and direct phone calls and emails, providing timely responses or delegating as appropriate.

2. Communication and Liaison:

• Act as the primary point of contact between the COO and internal/external stakeholders, including school administrators, staff, parents, and vendors.
• Prepare internal and external communications, including memos, letters, and other forms of correspondence on behalf of the COO.
• Foster and maintain positive relationships with key stakeholders within the school community.

3. Project Management and Coordination:

• Assist in the planning, coordination, and execution of special projects, school events, and operational initiatives.
• Track project deadlines, deliverables, and progress to ensure successful completion in line with the school’s goals.
• Gather, analyze, and summarize data as requested for decision-making or presentations.

4. Confidentiality and Discretion:

• Handle sensitive information and maintain confidentiality when dealing with personnel matters, financial data, and strategic decisions.
• Maintain a high level of professionalism and discretion in all interactions with staff, parents, and external entities.

5. Operational Support:

• Assist in operational tasks related to school facilities, budgeting, compliance, and reporting.
• Coordinate meetings, events, and conferences, ensuring logistics are handled efficiently.
• Oversee and manage office supplies and other operational needs to ensure smooth daily operations.

6. Problem-Solving and Initiative:

• Proactively address challenges and issues that arise in the COO’s day-to-day responsibilities.
• Offer suggestions for improving operational processes and workflows.

Qualifications

1. Educational Background:

• A bachelor’s degree in business administration, education, or a related field is often preferred.
• A background in education or working within a school setting may be beneficial.

2. Experience:

• At least 3-5 years of experience in an executive assistant role or similar position, preferably within an educational institution or a fast-paced environment.
• Experience working with senior management, including preparing reports, presentations, and managing high-level meetings.

3. Skills and Competencies:

• Organizational Skills
• Communication
• Tech Proficiency
• Attention to Detail
• Problem-Solving
• Time Management

4. Interpersonal Skills:

• Ability to work in a collaborative and fast-paced environment.
• A strong sense of professionalism and discretion in dealing with confidential matters.
• Ability to build and maintain positive relationships with school leaders, staff, and the community.

5. Adaptability and Flexibility:

• Ability to adapt to changing priorities and handle unexpected situations with grace and efficiency.

6. Commitment to School Values:

• A genuine interest in contributing to the success of the school’s mission and values.

These responsibilities and qualifications are designed to ensure that the Executive Assistant is capable of supporting the COO in managing day-to-day operations, communication, and strategic initiatives within the school environment.

With at least 2 years related experience • Bachelor's degree required

Presentation

Attention to Details • Multitasking • Written and Verbal Communication Skills

Preview

PHINMA NCR HR

Active within seven days

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