Executive Assistant

Jimini Concept Inc.; Quezon City; On-site; PHP 390,600 - 558,000; Full time

Job summary

A dynamic company in the food sector is seeking an experienced Executive Assistant to support the COO. Key responsibilities include organizing meetings, preparing reports, and collaborating across teams. The ideal candidate has 3–5 years of experience supporting senior leaders, a Bachelor's degree, and strong communication skills. Proficiency in MS Office and familiarity with virtual meeting tools is mandatory. This role is suited for results-driven individuals comfortable in a fast-paced environment.

Qualifications

• 3–5 years of experience as an assistant to a senior manager or director.
• Bachelor’s degree is required.
• Working knowledge of food manufacturing or franchise businesses preferred.

Responsibilities

• Organizes the COO’s day-to-day activities and meetings.
• Assists in preparation and consolidation of reports.
• Collaborate with cross-functional teams to meet deadlines.
• Documents Minutes of Meetings for all COO's meetings.
• Provides support in special projects and may travel as needed.

Skills

Communication skills

Organizational skills

Time management

MS Office proficiency

Familiarity with meeting applications

Ability to keep confidential information

Education

Bachelor’s degree

Tools

MS Office

Google Calendar

Zoom

Google Meet

Microsoft Teams

Artificial Intelligence tools

Job description

• Organizes the COO’s day-to-day activities – his meetings and appointments to ensure his time is maximized. Ensures an updated electronic calendar and availability of links to different meeting applications (Zoom, Google Meet and Microsoft Teams);
• Assists in preparation and consolidation of reports by ensuring all information from other departments are accurate and submitted on time based on the agreed dates / time;
• Collaborate with, and sometimes lead cross-functional teams (sales, operations, commissary, HR and Procurement) to ensure they all adhere to committed deadlines on submissions of reports;
• With good communication skills both verbal and written, including timely and accurate documentation of Minutes of the Meeting (MoM) of all regular and ad-hoc meetings of the COO;
• Provide support in special projects under the COO and may be assigned to travel as needed;
• High level of integrity and are able to keep confidential information and documents secured.

Job Specification

• Minimum of 3–5 years of experience as an assistant to a senior manager, director, or business owner
• Bachelor’s degree is required
• Proficient in MS Office (Excel, PowerPoint, Word)
• Skilled in using Google Calendar, Zoom, Google Meet, and Microsoft Teams
• Working knowledge of Artificial Intelligence tools is required
• Experience in food manufacturing or franchise businesses is preferred but not required
• Excellent English communication skills
• Results-driven, highly organized, and comfortable working in a fast-paced environment