Junior Event Coordinator

Trinity Outsourcing Solutions; Taguig; Hybrid; PHP 350,000 - 550,000; Full time

Job summary

Trinity Outsourcing Solutions in Taguig (Bonifacio Global City) is seeking an experienced Event Coordinator to drive corporate events across APAC, ANZ and Europe. This hybrid role focuses on strategic logistical research, vendor partnerships and precise administrative execution to deliver flawless events.

You will collaborate with global teams, manage end-to-end logistics, budget tracking and on-site operations, with travel opportunities for select assignments.

Qualifications

• Experience in event coordination, administrative planning, or vendor logistics.
• Meticulous tracking of expenses, contracts, and tight timelines.
• Strong interpersonal skills to collaborate across multicultural, international teams.
• Hybrid (remote/in-office) work environment.
• Proficient in invoice processing, expense tracking, and database management.

Responsibilities

• Manage end-to-end logistics, timelines, checklists, and event documentation.
• Coordinate day-of operations, onsite setup, registration, and vendor arrivals.
• Lead post-event debriefs, compiling attendee feedback and performance reports.
• Research and source venues and vendors; archive performance records.
• Track expenses in budget trackers and reconcile quotes with invoices.
• Coordinate payments with Finance.

Skills

Event coordination

Administrative planning

Vendor logistics

Detail-oriented

Communication

Hybrid work

Invoice processing

Expense tracking

Database management

Job description

Role Overview

The Event Coordinator serves as the operational engine behind world-class corporate events - including executive roundtables, masterclasses, and summits. Based in BGC, this hybrid role focuses on strategic logistical research, vendor partnerships, and precise administrative execution. Working alongside global teams across APAC, ANZ, and Europe, you will ensure flawless operational quality while gaining exposure to international event execution and select travel opportunities.

Key Responsibilities

Event Execution & Logistics

• Manage end-to-end logistics, timelines, checklists, and event documentation.

• Coordinate day-of operations, including onsite setup, registration, and vendor arrivals.

• Lead post-event debriefs, compiling attendee feedback and performance reports.

Vendor & Venue Management

• Research and source high-quality venues and vendors aligned with event briefs.

• Solicit quotes, maintain vendor databases, and archive performance records.

• Manage administrative paperwork, including vendor contracts, receipts, and invoices.

Budget & Financial Tracking

• Track and record event expenses (F&B, AV, printing, gifts) in budget trackers.

• Reconcile vendor quotes with final invoices and coordinate payments with Finance.

Quality Control & Innovation

• Enforce Ortus brand standards and quality benchmarks across all execution touchpoints.

• Monitor industry trends and proactively suggest process upgrades or vendor options.

Qualifications

• Experience: Background in event coordination, administrative planning, or vendor logistics.

• Detail Focus: Meticulous approach to tracking expenses, managing contracts, and following tight timelines.

• Communication: Strong interpersonal skills to collaborate effectively across multicultural, international teams.

• Workstyle: Highly self-disciplined and adaptable in a hybrid (remote/in-office) environment.

• Admin Skills: Proficient in invoice processing, expense tracking, and database management.