Project Coordinator (Events)

VRI Crew; Pateros; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

VRI Crew in Taguig (hybrid) is seeking an experienced Project Manager (Events) to lead event planning, execution, and post-event analysis. You will build and manage lead lists, tailor guest invitations, and coordinate with clients, suppliers, and internal teams to ensure timely, on-budget delivery.

The role emphasizes data-driven lead generation, executive-level outreach, and cross-department collaboration to elevate future events and client impact.

Qualifications

• Experience planning and executing events from conception to completion.
• Ability to research and assemble lead lists from multiple sources.
• Strong client and supplier coordination and communication skills.
• Ability to manage timelines, budgets, and deliverables for events.
• Proven networking abilities with senior-level executives.

Responsibilities

• Coordinate and execute all logistical and guesting aspects of assigned events to meet timelines and project success.
• Create leads lists and gather data (names, emails, phones, job titles) from target accounts using various sources.
• Curate and personalize email invitations for guests based on project briefs.
• Make calls, including cold calls, to invite potential guests using professional language.
• Source, build, and nurture relationships with moderators, speakers, and industry experts.
• Collaborate with other departments to improve events and guest/client experience.
• Maintain accurate records and complete administrative tasks related to projects.
• Develop networking strategies to arrange face-to-face meetings with global decision-makers.
• Provide post-event feedback and analysis to clients and internal teams.

Skills

Event planning

Client communication

Budget management

Lead generation

Project coordination

Tools

LinkedIn

Google

CRM software

Job description

BGC, Taguig (hybrid) 10 AM - 7 PM PHT As a Project Manager (Events), you will utilize large data sets to identify and attract top decision-makers and act as a bridge to solidify relationships between those in the executive level.

Additionally, you'll be responsible for assisting in the planning and execution of events, from conception to completion. This includes coordinating with clients and suppliers to ensure that all requirements are met, and liaising with internal teams to ensure that all aspects of the event are delivered on time and to a high standard. You'll create and manage project plans and timelines, ensuring that events are delivered on schedule and within budget.

After events, you'll provide feedback and analysis to clients and internal teams to identify areas for improvement and ensure that future events are even more successful. Responsibilities: Responsible for coordinating and executing all logistical and guesting-related aspects of assigned events, ensuring that they are completed within the provided timeline and lead to project success

Create leads lists based on project briefs and gather a wide range of data, such as names, email addresses, phone numbers, and job titles from target accounts utilizing various resources, including our internal database, LinkedIn, Google, and other relevant sources Curate and personalize email invitations to be sent to potential guests based on the project briefing, taking into consideration target audience, and incorporating relevant details and information to make the invitation more appealing and engaging. Make calls (including cold calls) to invite potential guests using professional and senior language

Source, build, and nurture relationships with potential moderators, key speakers, and industry experts to ensure the quality and relevance of our sessions Collaborate with other departments to continuously improve our events and create a positive and impactful guest and client experience Maintain accurate records and data, and ensuring the timely completion of administrative tasks related to your project

Developing a networking strategy aimed at arranging face-to-face meetings with global decision-makers, such as chairmen, CEOs, COOs, and other high-level executives; identifying key individuals and establishing connections with them to create opportunities for meetings and discussions Provide post-event feedback and analysis to clients and internal teams to identify areas for improvement and to ensure that future events are even more successful