JR. HSEQ ADMINISTRATOR

Acquire Intelligence; Quezon City; On-site; PHP 290,000 - 379,000; Full time

Job summary

Acquire Intelligence in Metro Manila seeks an Administrative support role focused on HSEQ for Grosvenor Engineering Group and its clients. You will manage prequalification, inductions and portal maintenance, ensuring timely data entry across multiple systems.

The role requires at least two years in HSEQ-related work, with strong MS Office and communication skills, and the ability to work independently or in a team while coordinating with various stakeholders.

Qualifications

• Minimum two years' experience with HSEQ systems and portals.
• Proficient in Microsoft Office and data-entry.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain HSEQ systems, portals and applications for prequalification and inductions.
• Maintain customer portals and documents such as risk assessments, SWMS, permit to work, inductions and training.
• Data entry to various portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers.
• Maintain contractors' registration and verifications of insurances and licenses.
• Process HSEQ transactions and renewals; manage safety inductions.
• Coordinate distribution of HSEQ communications and consultations.
• Complete HSEQ activities and follow ups as directed by Head of HSEQ.
• Ensure compliance with customer requirements when working at site.
• Other duties as required by Head of HSEQ.

Skills

MS Office

Communication skills

HSEQ awareness

Job description

About the role

Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors.

Key responsibilities

• Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors' inductions and related costs.

• Maintenance of Customer portals including GEG's prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training.

• Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers.

• Maintenance of contractors' registration and recording of their insurances, licenses, contractor employees and its verification and update.

• Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG's Safety and Client specific safety requirements using portals and management of renewals.

• Coordinate the distribution of all HSEQ related communications and consultation.

• Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQ.

• Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site.

• Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG's Purpose and Values.

About you

• Intermediate computer and Microsoft Office skills are essential

• Excellent written and verbal communication skills

• At least two years of similar work in relation to HSEQ systems and portal.

• Experience in a safety team or a safety related qualification.

• Good time management to priorities important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any.

• Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritization.

• Possess 'practical' intellect and initiative so you can come into our organization and bring a structured problem-solving approach

• Strong emotional intelligence and cultural awareness

• Can operate both individually and as part of a team

• Travel to interstate offices as needed