Service Coordinators

Acquire.AI; Quezon City; Sur place; PHP 2 566 000 - 3 849 000; Plein temps

Résumé du poste

Grosvenor Engineering Group is seeking an Accounts – Receivable Collection Officer to manage non-portal debtor accounts, drive timely invoice collection, and maintain precise records of payments. You will support cash flow optimisation and work with clients and internal teams to resolve billing issues while ensuring accurate ERP updates.

The role requires strong attention to detail, two years of AR experience, and solid MS Office skills.

Qualifications

• Fast and accurate data entry.
• Excellent computer literacy.
• Intermediate MS Office (Outlook, Word, Excel).
• Degree or Diploma in Business Admin, Finance or accounting.

Responsabilités

• Monitor debtor aging and follow up on overdue accounts via phone, email and statement.
• Ensure timely collection of outstanding invoices in line with company credit terms.
• Maintain accurate and current record of all communications and collection activities in ERP system.
• Reconcile customer accounts and payment allocations to ensure data accuracy.
• Prepare and distribute the monthly client statement.

Connaissances

Data entry

Computer literacy

MS Office

Formation

Degree or Diploma in Business Admin, Finance or accounting

Outils

ERP system

Description du poste

POSITION DESCRIPTION**POSITION DETAILS****Job Title:**Accounts – Receivable Collection Officer**Functional Unit:**Shard Services**Location:****Reporting To:**Accounts - Receivable Team Leader**State:**VIC**Employment Status:**Full Time**No of Direct Reports:**0**COMPANY PURPOSE*****To enrich people’s lives by transforming the built environment*****POSITION SUMMARY APPLICABLE TO THIS ROLE**The Accounts Receivable Collection Officer is responsible for managing non-portal debtor accounts, ensuring the timely collection of outstanding invoices, and maintaining accurate records of customer payments. This role focuses on maximising cash flow, minimising overdue debts, and build the effective communication with both clients and internal staff to resolve payment issues and ensure thorough account reconciliation. In addition, the position requires regular updating of system records and maintenance of debtor comments within the ERP system to ensure data accuracy and transparency across the finance team.**DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS****Task****Responsibility****Work Standards****Debt Collection & Account management**- Monitor debtor aging and follow up on overdue accounts via phone, email and statement.- Ensure timely collection of outstanding invoices in line with company credit terms- Maintain a consistent follow up schedule for long-overdue accounts- Liaise with clients or internal staff to resolve billing disputes, short payments, and credit note queries- Maintain accurate and current record of all communications and collection activities in ERP system- Escalate unresolved or complex collection issue to Collection team leader-Follow up conducted within agreed timeframes- All updates recorded in ERP system after each contact- Reduction in overdue debts %-Escalations handled promptly and appropriately**Reconciliation & Reporting**Reconcile customer accounts, payment allocations to ensure data accuracy-Maintain clear and up-to date communication logs and collection records-Prepare and distribute the monthly client statement-All Reconciliation completed daily-Client statements are accurate and delivered by agreed deadlines**Communication & Coordination**-Collaborate with Accounts receivable billing, and project team to ensure invoice accuracy-Coordinate with internal staffs to resolve invoicing issues (eg, missing purchase order, client disputes, pending approval)-Provide regular updates to team leader on collection progress-Internal and external queries responded to within 24-48 hours**Other**Assist where requiredAny other duties as reasonably required by your manager to help fulfil Grosvenor’s Purpose and Values.**ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE****Essential****Desirable**Fast and accurate data entryExcellent computer literacyIntermediate MS Office (Outlook, Word, Excel)Degree or Diploma in Business Admin, Finance or accounting**WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE****Essential****Desirable**2 years Accounts Receivable experience preferably in a medium-to-large organization**ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE****Essential**Attention to detail – focused with good listening skillsExcellent written and verbal communicationSelf-motivated and proactive – good work ethicDiplomatic, Reliable and trustworthyAbility to work unsupervised and as part of a teamDiligence – able to apply to a task and meet deadlinesFlexibility in approach with a “can do” attitudeCustomer Focus – deliver solutions**WORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLE****MANAGER****EMPLOYEE**Provide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including:* Regularly monitor the work area.* Actively review work procedures to ensure all work are performed in line with GEG procedures, Golden Rules and in a safe manner.* Actively lead accident/incident investigations for people or areas under your supervision.* Working with the employees, subcontractors, and customer to identify hazards, agree on appropriate controls and monitor through to closure in order to ensure these are implemented effectively.* Reinforce to employees and subcontractors the expectation to report all near misses, hazards, and incidents as soon as possibleProvide adequate instruction, information, supervision, and training for employees to perform their work in a safe manner, including:* Ensure all new employees are provided with an induction to the work area and duties.* Facilitate the development of safe work instructions for all techniques, processes, equipment, and machinery as required.* Organise for employees to attend safety training courses as required.* Provide adequate supervision for employees depending on the nature of the tasks and associated roles.* Ensure work is only allocated to those competent to do complete those works.Contribute to workplace health and safety by:* Maintaining a clean and safe workspace.* Abide by workplace health and safety policies, procedures, and Golden Rules.* Promptly reporting any safety incidents, hazards or near misses* Following all emergency activities* Providing feedback in safety consultation* Taking reasonable care to protect self and others in the workplace from harm**DIRECTORS / EXECUTIVES / SNR MGR**Ensure, so far as is reasonably practicable, to:* Continuously learn and remain up to date with WHS matters, relevant hazards workers are exposed to, and the work being conducted by employees and subcontractors.* Ensure appropriate resources are available to eliminate or minimise risk.* Ensure communication processes for WHS information are in place within your area of control.* Ensure those within your area are complying with GEG processes and WHS legislation.* Maintain a clean and safe workspace.* Lead safety by example**Culture and Team**The Finance team at Grosvenor Engineering Group is collaborative, high performing and supportive. We value open communication, continuous improvement, and shared accountability.The Accounts receivable collection team works closely with Billing team, project team leader to ensure accuracy and efficiency across all financial processes. Team members are encouraged to contribute ideas, take ownership of outcomes.Our team reflects GEG’s culturally diverse workforce, with staff from a wide range of backgrounds bringing unique experience to the workplace. Many of our accounts team members have been with GEG for a long period of time, contributing to a sense of stability, shared knowledge and commitment to continuous improvement.**Employee Signature**Date**Manager Signature**Date**Last Reviewed by HR**October 2025