Invoice Processing & Vendor Coordination Associate

Q2 HR Solutions; Makati; On-site; PHP 260,000 - 360,000; Full time

Job summary

Q2 HR Solutions is seeking a detail-oriented Invoice Processing & VendorCoordination Associate to support our finance and operations team in Makati. You will process invoices, validate documents, coordinate with vendors and internal stakeholders, and maintain invoice tracking with a focus on accuracy and compliance.

The role requires strong analytical and communication skills, the ability to manage multiple tasks, and a 6-month contract with potential extension.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.
• Experience in invoice processing, finance operations, administrative support, or accounts payable preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Experience with ERP or finance systems is an advantage.

Responsibilities

• Receive, review, and process incoming invoices, ensuring completeness and accuracy.
• Validate supporting documents and identify discrepancies before processing.
• Coordinate with vendors, drivers, and internal departments to obtain missing requirements and resolve invoice-related concerns.
• Maintain and update invoice monitoring trackers to ensure accurate status reporting.
• Prepare regular reports on invoice processing, outstanding items, and exceptions.
• Monitor invoice aging and escalate unresolved issues when necessary.
• Ensure compliance with company policies, documentation standards, and agreed turnaround times.
• Recommend process improvements to enhance operational efficiency and accuracy.
• Perform other administrative and finance-related tasks assigned by the immediate supervisor.

Skills

Detail orientation

Analytical skills

Communication skills

Multi-tasking

Independent work

Education

Bachelor's degree in Business Administration, Accountancy, Finance, Management, or related field

Tools

Microsoft Excel

ERP/Finance systems

Job description

Job Summary

We are looking for a detail-oriented and organized Invoice Processing & VendorCoordination Associate to support our finance and operations team. The successfulcandidate will be responsible for the timely and accurate processing of invoices, validationof supporting documents, coordination with vendors and internal stakeholders, and maintenanceof invoice tracking and reporting. This role requires strong analytical skills,excellent communication, and the ability to manage multiple tasks while ensuringcompliance with company policies and service level agreements.

Key Responsibilities

• Receive, review, and process incoming invoices, ensuring completeness and accuracy.
• Validate supporting documents and identify discrepancies before processing.
• Coordinate with vendors, drivers, and internal departments to obtain missing requirements and resolve invoice-related concerns.
• Maintain and update invoice monitoring trackers to ensure accurate status reporting.
• Prepare regular reports on invoice processing, outstanding items, and exceptions.
• Monitor invoice aging and expand unresolved issues when necessary.
• Ensure compliance with company policies, documentation standards, and agreed turnaround times.
• Recommend process improvements to enhance operational efficiency and accuracy.
• Perform other administrative and finance-related tasks assigned by the immediate supervisor.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.
• Experience in invoice processing, finance operations, administrative support, or accounts payable is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Experience with ERP or finance systems is an advantage

Work arrangement:

Hybrid
Shift:8AM - 5PM
Contract:6 months (with possibility of extension)