Invoice & Vendor Coordination Specialist (Hybrid)

Q2 HR Solutions; Makati; Hybrid; PHP 260,000 - 360,000; Full time

Job summary

Q2 HR Solutions is seeking a detail-oriented Invoice Processing & VendorCoordination Associate to support our finance and operations team in Makati. You will process invoices, validate documents, coordinate with vendors and internal stakeholders, and maintain invoice tracking with a focus on accuracy and compliance.

The role requires strong analytical and communication skills, the ability to manage multiple tasks, and a 6-month contract with potential extension.

Qualifications

• Bachelor's degree in Business Administration, Accountancy, Finance, Management, or a related field.
• Experience in invoice processing, finance operations, administrative support, or accounts payable preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Experience with ERP or finance systems is an advantage.

Responsibilities

• Receive, review, and process incoming invoices, ensuring completeness and accuracy.
• Validate supporting documents and identify discrepancies before processing.
• Coordinate with vendors, drivers, and internal departments to obtain missing requirements and resolve invoice-related concerns.
• Maintain and update invoice monitoring trackers to ensure accurate status reporting.
• Prepare regular reports on invoice processing, outstanding items, and exceptions.
• Monitor invoice aging and escalate unresolved issues when necessary.
• Ensure compliance with company policies, documentation standards, and agreed turnaround times.
• Recommend process improvements to enhance operational efficiency and accuracy.
• Perform other administrative and finance-related tasks assigned by the immediate supervisor.

Skills

Detail orientation

Analytical skills

Communication skills

Multi-tasking

Independent work

Education

Bachelor's degree in Business Administration, Accountancy, Finance, Management, or related field

Tools

Microsoft Excel

ERP/Finance systems

Job description

Q2 HR Solutions is seeking a detail-oriented Invoice Processing & VendorCoordination Associate to support our finance and operations team in Makati. You will process invoices, validate documents, coordinate with vendors and internal stakeholders, and maintain invoice tracking with a focus on accuracy and compliance.

The role requires strong analytical and communication skills, the ability to manage multiple tasks, and a 6-month contract with potential extension.