Inventory Manager

Vanilla Cupcake Bakery; Quezon City; On-site; PHP 550,000 - 850,000; Full time

Job summary

Grapevine Restaurant in Quezon City is hiring an experienced Inventory Manager for a full-time role. You will oversee inventory control, stock management, and procurement coordination to minimise waste and optimise stock levels across locations.

You will implement and maintain tracking systems, perform regular audits, and collaborate with suppliers and internal teams to ensure timely deliveries and product freshness. Prior experience in food or bakery environments is highly valued.

Qualifications

• 3+ years in inventory management, procurement, or supply chain within manufacturing/food production.
• Strong knowledge of inventory systems and ERP software.
• Proficiency in Microsoft Excel.
• Excellent organisational and time management skills to handle multiple priorities.
• Understanding of supply chain principles and procurement best practices.
• Experience in food or bakery industry is desirable.
• Knowledge of food safety storage requirements is advantageous.

Responsibilities

• Manage inventory levels across locations to ensure optimal stock while minimising waste.
• Conduct regular audits, cycle counts, and reconciliations to keep stock records accurate.
• Coordinate with suppliers to place orders, negotiate terms, and ensure timely deliveries.
• Maintain inventory tracking systems and regular data reporting.
• Monitor stock movement and implement control procedures to reduce spoilage.
• Forecast inventory needs based on production schedules and seasonal demand.
• Liaise with procurement, production, and distribution teams to ensure smooth flow.
• Identify cost-saving opportunities through supplier evaluation and process improvements.
• Ensure compliance with health, safety, and food storage regulations for all inventory items.
• Prepare regular inventory reports and provide insights to senior management.

Skills

Inventory management

Procurement

ERP systems

Data analysis

Excel

Communication

Job description

About the role

Grapevine Restaurant is seeking an experienced Inventory Manager to join our team on a full-time basis. Based in Quezon City, Metro Manila, this role is central to ensuring the smooth operation of our supply chain and inventory systems. As Inventory Manager, you will be responsible for overseeing all aspects of inventory control, stock management, and procurement coordination. This position plays a vital strategic role in minimising waste, optimising stock levels, and supporting the efficient production and distribution of our premium cupcake products.

What you'll be doing

• Managing inventory levels across all locations to ensure optimal stock availability whilst minimising excess inventory and wastage
• Conducting regular inventory audits, cycle counts, and reconciliations to maintain accurate stock records and identify discrepancies
• Coordinating with suppliers to place orders, negotiate terms, and ensure timely delivery of raw materials and packaging supplies
• Implementing and maintaining inventory tracking systems and databases, including data entry and regular reporting
• Monitoring stock movement and implementing inventory control procedures to reduce spoilage and improve product freshness
• Forecasting inventory requirements based on production schedules, seasonal demand, and historical trends
• Liaising between procurement, production, and distribution teams to ensure seamless inventory flow
• Identifying cost‑saving opportunities through supplier evaluation and process improvements
• Maintaining compliance with health, safety, and food storage regulations for all inventory items
• Preparing regular inventory reports and providing insights to senior management on stock performance and challenges

What we're looking for

• Proven experience of 3+ years in inventory management, procurement, or supply chain roles within manufacturing or food production environments
• Strong knowledge of inventory management systems and enterprise resource planning (ERP) software
• Proficiency in data analysis and spreadsheet applications such as Microsoft Excel
• Excellent organisational and time management skills with the ability to manage multiple priorities
• Sound understanding of supply chain principles, inventory control methods, and procurement best practices
• Strong communication and interpersonal skills to work effectively across departments
• Attention to detail with the ability to maintain accurate records and identify inconsistencies
• Problem‑solving abilities and the capacity to implement process improvements
• Experience in the food or bakery industry is highly desirable
• Knowledge of food safety regulations and storage requirements is advantageous
• Ability to work in a fast‑paced environment whilst maintaining quality standards