Inventory and Billing Clerk

Carian Philippines Inc.; Manila; On-site; PHP 223,000 - 357,000; Full time

Job summary

Carian Philippines Inc. is seeking an Inventory and Billing Clerk to maintain accurate stock records, process billing, and reconcile transactions across Sales, Warehouse, Logistics, and Accounting.

The role requires data entry in Excel and ERP systems, attention to detail, strong numerical skills, and the ability to work independently to meet deadlines in a fast-paced environment. A Bachelor’s degree is preferred and 1 year of related experience is advantageous.

Qualifications

• Bachelor's degree in accounting, finance, or related field preferred.
• 1+ year in inventory, billing, or logistics a plus.
• Proficient in Microsoft Excel and MS Office.
• Experience with ERP or inventory systems is advantageous.
• Strong numerical and analytical skills with attention to detail.
• Good organizational and record-keeping abilities.
• Excellent communication and coordination skills.
• Ability to work independently and meet deadlines.

Responsibilities

• Monitor and maintain accurate records of all products and stocks.
• Record incoming and outgoing inventory, transfers, returns, pull-outs, and adjustments.
• Conduct regular physical inventory counts and reconcile with system records.
• Investigate and report inventory discrepancies, shortages, overages, damages, and missing items.
• Prepare daily, weekly, and monthly inventory reports.
• Monitor stock levels and coordinate with Warehouse and Operations on replenishment.
• Update inventory records in Excel or the inventory system.
• Maintain documentation for Delivery Receipts, Purchase Orders, Stock Transfer Forms, and other docs.
• Prepare and process billing documents, invoices, statements of account, and other supporting docs.
• Verify billing details against POs, DRs, SOs, and delivered quantities.

Skills

Numerical skills

Analytical skills

Attention to detail

Organizational skills

Record-keeping

Communication skills

Coordination

Independence

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Excel

ERP systems

Inventory software

MS Word

Job description

About the role

The Inventory and Billing Clerk is responsible for maintaining accurate inventory records, monitoring stock movements, preparing billing documents, and ensuring that all sales and delivery transactions are properly documented and reconciled. The position will coordinate closely with the Warehouse, Sales, Logistics, Accounting, and Operations teams to ensure that inventory and billing records are accurate, complete, and submitted on time.

Key responsibilities

• Monitor and maintain accurate records of all BRIKK products and stocks
• Record incoming and outgoing inventory, transfers, returns, pull-outs, and adjustments
• Conduct regular physical inventory counts and reconcile actual stocks against system records
• Investigate and report inventory discrepancies, shortages, overages, damages, and missing items
• Prepare daily, weekly, and monthly inventory reports
• Monitor stock levels and coordinate with the Warehouse and Operations teams regarding replenishment requirements
• Ensure that inventory records are properly updated in Excel or the company's inventory system
• Maintain proper documentation for Delivery Receipts (DR), Purchase Orders (PO), Stock Transfer Forms, and other inventory-related documents
• Prepare and process billing documents, invoices, statements of account, and other supporting documents
• Verify billing details against Purchase Orders, Delivery Receipts, Sales Orders, and actual delivered quantities

About you

• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain Management, Logistics, or a related field is preferred
• At least 1 year of experience in inventory, billing, accounting support, logistics, or a similar position is an advantage
• Proficient in Microsoft Excel, Word, and other Microsoft Office applications
• Experience using inventory, accounting, or ERP systems is an advantage
• Knowledge of basic accounting and inventory principles
• Strong numerical and analytical skills
• Excellent attention to detail and accuracy
• Good organizational and record-keeping skills
• Good communication and coordination skills
• Ability to work independently and meet deadlines