Inventory Accounting Officer

Private Advertiser; Mandaluyong; On-site; PHP 350,000 - 550,000; Full time

Job summary

Private Advertiser in Metro Manila is hiring an Inventory Accounting Officer to monitor inventory movements, support the monthly close, and ensure accurate recordings across finance and warehouse teams. The role requires a Bachelor’s degree in Accountancy or Finance and at least three years of accounting experience, with strong attention to detail and cross-department collaboration.

You will work with the head office and warehouse staff to reconcile counts, prepare reports, and coordinate with

Qualifications

• Bachelor’s degree in Accountancy, Finance or related field.
• Minimum of three years of accounting experience.
• Experience leading a team or supervising staff.
• Solid knowledge of inventory accounting, month-end closing and reconciliations.
• Detail-oriented with strong deadline adherence.
• Excellent coordination with departments, government agencies and vendors.
• Ability to work independently with accountability.

Responsibilities

• Monitor and record real-time inventory movements and stock verifications.
• Maintain records for insurance claims, debit memos, and destruction.
• Prepare monthly reconciliations of physical inventory counts.
• Reconcile inventory with warehouse accounts and resolve discrepancies.
• Investigate inconsistencies in inventory records.
• Prepare and submit monthly General Accounting reports (GP Analysis, Ending Inventory with Obsolescence, AP Foreign Aging, Importations).
• Prepare Trust Receipts and AP subsidiary ledgers reconciled to GL balances.
• Process debit memos, payment requests, and AP vouchers per timelines.
• Ensure stock movements are verified by warehouse staff and recorded in stock cards.
• Maintain filing system for inventory-related documents (RR, DR, STS, SIS, IR).
• Assist in periodic and annual physical counts of inventory and assets.
• Coordinate with BIR and vendors on inventory matters.
• Provide support to Accounting on key projects and warehouse transactions.

Skills

Inventory accounting

Month-end closing

Reconciliation procedures

Attention to detail

Cross-department communication

Team leadership experience

Education

Bachelor’s degree in Accountancy or Finance

Job description

Position Overview

The Inventory Accounting Officer under the Accounting Department, will work in close coordination with the Finance and Warehouse departments to monitor the daily movement and recording of inventory, and will play a key role in the monthly financial closing process.

The Inventory Accounting Officer has a thorough understanding of accounting processes and procedures related to inventory management, and is able to collaborate effectively with the head office accounting team and warehouse personnel.

Key Responsibilities

• Monitor and record real-time inventory movements, including sales returns, stock card verification and destruction quantities

• Maintain accurate records of items designated for insurance claims, debit memos or destruction

• Prepare and submit timely, accurate and complete reconciliations of physical inventory counts

• Reconcile inventory and warehouse property and equipment accounts with warehouse inventory personnel, and resolve discrepancies promptly

• Investigate inconsistencies in inventory records and identify specific items affected

• Prepare and submit monthly General Accounting reports within prescribed deadlines, including the GP Analysis Report, Ending Inventory Summary with Obsolescence, AP Foreign Aging Report and Importation Summaries

• Prepare Trust Receipts and Accounts Payable subsidiary ledgers that reconcile with general ledger balances

• Process debit memos, requests for payment and foreign Accounts Payable Vouchers in accordance with established turnaround times

• Ensure that stock movements are verified by warehouse officers and accurately recorded in stock cards

• Maintain a proper filing and retention system for inventory-related supporting documents (RR, DR, STS, SIS, IR and other warehouse records)

• Assist in periodic and annual physical counts of inventory, property and equipment, and supplies

• Coordinate independently with statutory agencies, such as the Bureau of Internal Revenue (BIR), and with vendors handling inventory destruction

• Provide support to the Accounting department on key projects and day-to-day warehouse transactions

Qualifications

• Bachelor’s degree in any four-year course (Accountancy, Finance or a related field is preferred)

• Minimum of three (3) years of accounting-related experience

• Prior experience as a team leader or people manager

• Sound knowledge of inventory accounting, month-end closing and reconciliation procedures

• Strong attention to detail and the ability to meet strict reporting deadlines

• Excellent communication and coordination skills across departments, government agencies and external vendors

• Ability to work independently with a high degree of accountability

Preferred Experience

• Familiarity with importation processes, trust receipts and foreign accounts payable

• Exposure to warehouse or distribution environments