Inventory Accounting And Audit

Greenology Innovations Inc; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Greenology Innovations Inc. in Quezon City seeks a detail-oriented Records and Collections Assistant to maintain receivables databases, monitor collections, and prepare weekly and monthly reports.

The role supports account managers, ensures accurate receipts, and maintains strict confidentiality of financial records. The candidate will coordinate with management for delinquencies, assist collectors, and audit various financial and warehouse records to identify opportunities for cost savings and

Responsibilities

• Maintains a database of records of all receivables of South East Group of Companies.
• Assist in collection monitoring, notify the client of upcoming due dates and constantly follow up on clients with past due.
• For clients with past due of 5 days or more, immediately send a list of candidates warning Letter to management for approval at the end of the week
• For clients with past due of 10 days or more, immediately send a list of candidates for a Hold Letter or Disconnection Notice to management for approval at the end of the week
• Maintains a database for all PDCs, a summary report to be submitted on a weekly basis.
• Maintains a database for all 2307 collected and uncollected to be submitted on a monthly basis
• Maintains a database for all small claims filing to be submitted on a monthly basis
• Submit a daily summary of check deposits per company.
• Responds to phone or email inquiries and assists in solving questions related to the payment status of customer's account; documents the status/ progress of collection efforts.
• Notify Account Manager and Management if a client with a new or pending purchase order has past due.
• Ensures strict confidentiality of financial records.
• Ensure that collectors issue the correct type of receipts based on the nature of the transaction with a customer.
• Assist collectors with any issues that arise during the collection process.
• Ensures that every new customer's office address is properly identified with the assistance of the Account Manager to avoid sending the collector to the wrong address and wasting time/ resources
• Coordinate with Account Managers for their respective clients with a delinquent account, and those clients that cannot be contacted
• Prepare deposit slips for all dated and post-dated checks 1 day in advance prior to the deposit date. Provide a copy of the deposit slip to the President and accurately indicate the payment details at the back of the deposit slip.
• Ensure that all customers that deduct withholding taxes issue a corresponding 2307 within the same quarter.
• Audit monthly the issuance of receipts to clients and ensure that the receipts match the type of invoice issued.
• Audit XLSI, GII Appurtenances, The Viceroy, and Consumables Inventory report of Warehouse Department, report variances if any.
• Conduct random inventory counts and audits, investigating discrepancies and resolving issues.
• Conduct a monthly audit on all forms issued by Warehouse and validate that correct forms are used for each transaction.
• Identify process improvements that lead to cost savings or revenue enhancement opportunities
• Identify and recommend updates to accounting processes and procedures.
• Support the overall objective and goal of the management
• Ensure that all audit records and documentation are accurate and in compliance with applicable regulations.
• Review and recommend changes in internal audit controls.
• Prepare a monthly detailed report on audit findings.
• Adheres to the provisions of the Company's Code of Conduct and Discipline.
• Performs other tasks that may be assigned by the Management from time to time.

Job description

• Maintains a database of records of all receivables of South East Group of Companies.
• Assist in collection monitoring, notify the client of upcoming due dates and constantly follow up on clients with past due.
• For clients with past due of 5 days or more, immediately send a list of candidates warning Letter to management for approval at the end of the week
• For clients with past due of 10 days or more, immediately send a list of candidates for a Hold Letter or Disconnection Notice to management for approval at the end of the week
• Maintains a database for all PDCs, a summary report to be submitted on a weekly basis.
• Maintains a database for all 2307 collected and uncollected to be submitted on a monthly basis
• Maintains a database for all small claims filing to be submitted on a monthly basis
• Submit a daily summary of check deposits per company.
• Responds to phone or email inquiries and assists in solving questions related to the payment status of customer's account; documents the status/ progress of collection efforts.
• Notify Account Manager and Management if a client with a new or pending purchase order has past due.
• Ensures strict confidentiality of financial records.
• Ensure that collectors issue the correct type of receipts based on the nature of the transaction with a customer.
• Assist collectors with any issues that arise during the collection process.
• Ensures that every new customer's office address is properly identified with the assistance of the Account Manager to avoid sending the collector to the wrong address and wasting time/ resources
• Coordinate with Account Managers for their respective clients with a delinquent account, and those clients that cannot be contacted
• Prepare deposit slips for all dated and post-dated checks 1 day in advance prior to the deposit date. Provide a copy of the deposit slip to the President and accurately indicate the payment details at the back of the deposit slip.
• Ensure that all customers that deduct withholding taxes issue a corresponding 2307 within the same quarter.
• Audit monthly the issuance of receipts to clients and ensure that the receipts match the type of invoice issued.
• Audit XLSI, GII Appurtenances, The Viceroy, and Consumables Inventory report of Warehouse Department, report variances if any.
• Conduct random inventory counts and audits, investigating discrepancies and resolving issues.
• Conduct a monthly audit on all forms issued by Warehouse and validate that correct forms are used for each transaction.
• Identify process improvements that lead to cost savings or revenue enhancement opportunities
• Identify and recommend updates to accounting processes and procedures.
• Support the overall objective and goal of the management
• Ensure that all audit records and documentation are accurate and in compliance with applicable regulations.
• Review and recommend changes in internal audit controls.
• Prepare a monthly detailed report on audit findings.
• Adheres to the provisions of the Company's Code of Conduct and Discipline.
• Performs other tasks that may be assigned by the Management from time to time.