Accounts Payable

Greenology Innovations Inc; Quezon City; On-site; PHP 180,000 - 300,000; Full time

Job summary

Greenology Innovations Inc is seeking an detail-oriented Accounting Assistant to process purchase invoices and ensure compliance with financial policies. You will deduct and remit taxes, maintain vouchers and the disbursement book, and prepare weekly invoices for payment.

You will reconcile accounts payable, monitor petty cash, and assist in audits, reports, and general ledger accuracy. The role supports management goals and requires vigilance and accuracy.

Responsibilities

• Process purchase invoices in compliance with financial policies and procedures.
• Deduct and withhold taxes on payments to suppliers and submit a monthly summary of deducted Expanded Withholding taxes.
• Verify the authenticity of the purchase order prior to creating the order of payment, do not process billing with incomplete documentation.
• Maintain a database of vouchers, invoices, or correspondence necessary for ease of business.
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts, and coding per accounting policies and procedures.
• Record and update the Company's Disbursement Book
• Reconcile accounts payable transactions, as well as submit sales/use tax reporting expenses
• Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers
• Evaluate all accounts payable balances and resolve all issues regarding unpaid invoices.
• Prepare invoices that are due for payment on a weekly basis subject to management's approval.
• Creation of check vouchers approved by the management for payment.
• Ensure that there are no double payments or overpayments made for a particular purchase order.
• Maintain custody of the petty cash fund, ensuring it is accurately funded and accounted for.
• Document all petty cash transactions, including disbursements and replenishments, in a timely and accurate manner.
• Regularly reconcile petty cash balances with records and prepare reports to be submitted every 5th of the month.
• Review and verify petty cash requests for appropriate approval and supporting documentation before disbursing funds.
• Safeguard petty cash, manage secure storage, and handle cash transactions professionally.
• Monitor and submit Fuel Tracking Report every 5th of the month.
• Monitor and submit RFID Tracking Report every 7th of the month.
• Monitor and submit Utilities Report every 20th of the month.
• Monitor and submit Subcon Payment Report every 20th of the month.
• Monitor and compare current and previous year payments for recurring expenses, such as government permits, insurance premiums, etc, and ensure that the current year's amount does not exceed the previous year's amount.
• Maintain a database of rental payments for SEG's offices, warehouse, etc., and update as needed.
• Ensure all transactions comply with company policies and procedures, and maintain records for audit purposes.
• Work closely with the accounting department to assist in financial reporting and audits as necessary.
• Assist in developing and updating policies and procedures to improve efficiency and effectiveness.
• Support the overall objective and goal of the management.
• Performs other tasks that may be assigned by the Management from time to time.

Job description

Job Description:

• Process purchase invoices in compliance with financial policies and procedures.
• Deduct and withhold taxes on payments to suppliers and submit a monthly summary of deducted Expanded Withholding taxes (per SEG Company).
• Verify the authenticity of the purchase order prior to creating the order of payment, do not process billing with incomplete documentation (purchase requisition, purchase order)
• Maintain a database of vouchers, invoices, or correspondence necessary for ease of business;
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts, and coding per accounting policies and procedures;
• Record and update the Company's Disbursement Book
• Reconcile accounts payable transactions, as well as submit sales/use tax reporting expenses
• Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers
• Evaluate all accounts payable balances and resolve all issues regarding unpaid invoices.
• Prepare invoices that are due for payment on a weekly basis subject to management's approval;
• Creation of check vouchers approved by the management for payment;
• Ensure that there are no double payments or overpayments made for a particular purchase order;
• Maintain custody of the petty cash fund, ensuring it is accurately funded and accounted for;
• Document all petty cash transactions, including disbursements and replenishments, in a timely and accurate manner;
• Regularly reconcile petty cash balances with records and prepare reports to be submitted every 5th of the month;
• Review and verify petty cash requests for appropriate approval and supporting documentation before disbursing funds;
• Safeguard petty cash, manage secure storage, and handle cash transactions professionally;
• Monitor and submit Fuel Tracking Report every 5th of the month;
• Monitor and submit RFID Tracking Report every 7th of the month;
• Monitor and submit Utilities Report every 20th of the month;
• Monitor and submit Subcon Payment Report every 20th of the month;
• Monitor and compare current and previous year payments for recurring expenses, such as government permits, insurance premiums, etc, and ensure that the current year's amount does not exceed the previous year's amount;
• Maintain a database of rental payments for SEG's offices, warehouse, etc., and update as needed;
• Ensure all transactions comply with company policies and procedures, and maintain records for audit purposes;
• Work closely with the accounting department to assist in financial reporting and audits as necessary;
• Assist in developing and updating policies and procedures to improve efficiency and effectiveness;
• Support the overall objective and goal of the management;
• Performs other tasks that may be assigned by the Management from time to time.