Import/Export Assistant

MOL Logistics Philippines Inc.; Parañaque; On-site; PHP 279,000 - 502,000; Full time

Job summary

MOL Logistics Philippines Inc. is seeking a detail-oriented billing coordinator to manage the end-to-end invoicing cycle. You will verify shipments data, prepare proforma billing, and ensure all invoices and receipts are complete in CargoWise and Excel.

Responsibilities include coordinating with Customer Service Representatives, Sales & Marketing, and accounting to keep records updated, sending follow-ups, and generating reports while maintaining accurate, timely filings.

Qualifications

• Graduate of Customs Administration or any 4 year business course.
• Experience in forwarding billing.

Responsibilities

• Receives complete shipments file from Customer Service Representative.
• Receives liquidation from the broker.
• Checks the completeness of invoices and collection receipts from the voucher.
• Checks quotation validity and notifies Sales & Marketing for updates if invalid.
• Identifies quoted and reimbursable charges to prevent discrepancies.
• Prepares proforma billing (service invoice, statement of account, debit note) accurately in Excel and CargoWise on time.
• Inputs completed proforma billing in the import monitoring summary.
• Forwards proforma billing to accounting with required attachments.
• Sends follow-up emails with CSRs if invoices/receipts are missing; assists carriers/forwarders after 2 weeks if needed.
• Prepares payment requests for debits received from agents.
• Prepares reports as necessary.
• Keeps files properly kept and up to date.
• Performs other duties as assigned.

Skills

Billing accuracy

Proforma invoicing

Documentation control

Communication with CSRs/Dept

Reports preparation

Education

Customs Administration

Tools

CargoWise

Excel

Job description

DUTIES & RESPONSIBILITIES:

• receives complete shipments file from Customer Service Representative

• receives liquidation from the broker

• checking the completeness of the invoices and collection receipts attached from the voucher

• checking of the quotation if still valid. If found invalid, shall send an email to Sales & Marketing Dept to request updated quotation

• ensures to identify quoted charges and reimbursable charges to prevent discrepancies

• ensures to prepare proforma billing (service invoice, statement of account, debit note) accurately and on time in both excel format and CargoWise system

• inputs the completed proforma billing in the import monitoring summary

• forwarding of the proforma billing to accounting along with all the required attachments needed

• sending of email follow-up with CSRs in case invoices and collection receipts are not available/missing assist in following up with the carriers/forwarders in case not attended by the CSR's in 2 weeks time

• prepares request for payment for the debit note receives from agents

• prepare reports as necessary

• ensures files must be properly kept and up to date

• performs other duties may be assigned from time-to-time

QUALIFICATIONS:

• Graduate of Customs Administration or any 4 year business course

• with experience in forwarding billing