Administrative & Operations Coordinator (Hybrid)

AECOM Global Business Services - Philippines ROHQ; Taguig; Hybrid; PHP 335,000 - 502,000; Full time

Job summary

AECOM Global Business Services - Philippines ROHQ is seeking an Administration Assistant to support finance, procurement, and HR teams in a hybrid Manila setting. You will help manage expenses, onboarding, and reporting while coordinating across departments.

You will use Oracle, Coupa, ServiceNow, Salesforce, SharePoint and Teams to ensure accurate workflows and timely deliverables. Strong organizational skills and attention to detail are essential.

Qualifications

• Bachelor’s Degree or at least 3 years of relevant experience in a fast-paced complex environment.

Responsibilities

• Manage expense submissions for multiple stakeholders, including complex travel-related reimbursements, split expenses, and exception handling.
• Oversee the administrative side of vendor onboarding and transaction tracking.
• Prepare operational reports, tracker summaries, and internal dashboards based on stakeholder needs.
• Utilize multiple systems including Oracle, Coupa, ServiceNow, Salesforce, and internal trackers to complete administrative workflows.
• Manage controlled files, templates, forms, and logs across SharePoint, Teams, and internal drives.
• Design simple visual templates for newsletters, team updates, or internal event banners.
• Act as a key support person across functional requests including compliance submissions, training tracking, equipment requests, internal survey preparation, and ad hoc stakeholder deliverables.
• Serve as the first point of resolution for technical or transactional issues submitted through ServiceNow or the Employee Center.

Skills

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

People leadership

Education

Bachelor's Degree

Tools

Oracle

Coupa

ServiceNow

Salesforce

SharePoint

Teams

Job description

AECOM Global Business Services - Philippines ROHQ is seeking an Administration Assistant to support finance, procurement, and HR teams in a hybrid Manila setting. You will help manage expenses, onboarding, and reporting while coordinating across departments.

You will use Oracle, Coupa, ServiceNow, Salesforce, SharePoint and Teams to ensure accurate workflows and timely deliverables. Strong organizational skills and attention to detail are essential.