Administrative Assistant II: Multi-System Admin & Reports

AECOM; Taguig; On-site; PHP 391,000 - 614,000; Full time

Job summary

AECOM in the Philippines seeks an Administrative Assistant II to provide foundational to intermediate administrative support. The role handles document management, vendor coordination, and IT-related support with guidance.

Responsibilities include expense reporting, file management in SharePoint/Teams, IT helpdesk ticketing, and meeting logistics. Successful candidates will have a Bachelor’s degree or 2+ years in administration, strong MS Office skills, and the ability to manage multiple tasks

Qualifications

• Bachelor’s Degree or at least 2 years of relevant administration experience.
• Intermediate proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Highly motivated with ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational and communication skills.
• Strong attention to detail with ability to deliver accurate documentation and task completion.
• Experience managing multiple and changing demands, details, and deadlines.
• Basic understanding of Administrative and Vendor Support functions.
• Working knowledge of company structures, terminology, and procedures; experience with project coordination and budget tracking.

Responsibilities

• Prepare and process stakeholder expense reports using card data, receipts, and travel docs; coordinate with Accounts Payable to resolve issues.
• Create, review, and organize shared files and folders in SharePoint and Teams with correct naming conventions.
• Submit IT Helpdesk tickets, request hardware/software services, and monitor access requests; follow up on unresolved items.
• Create recurring reports and dashboards in Excel; assist with organizational charts using Visio.

Skills

Communication

Customer Service

Attention to Detail

Problem Solving

Organizational Skills

Team Collaboration

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

AECOM in the Philippines seeks an Administrative Assistant II to provide foundational to intermediate administrative support. The role handles document management, vendor coordination, and IT-related support with guidance.

Responsibilities include expense reporting, file management in SharePoint/Teams, IT helpdesk ticketing, and meeting logistics. Successful candidates will have a Bachelor’s degree or 2+ years in administration, strong MS Office skills, and the ability to manage multiple tasks