HUMAN RESOURCES ASSISTANT

Tamayo's; Manila; On-site; PHP 250,000 - 420,000; Full time

Job summary

Tamayo's is seeking an HR professional to manage recruitment logistics, new hire orientation, and performance tracking. The role supports HR programs, compensation records, and compliance, while maintaining employee files and assist in day-to-day HR operations.

The position emphasizes collaboration with department heads, wellness programs, and adherence to company policies. Strong organizational skills and communication are essential for success in this role.

Responsibilities

• Assists in recruiting and staffing logistics to meet company standards.
• Coordinates newly hired employee orientation.
• Implements performance management and improvement tracking.
• Ensures employment compliance with regulatory concerns and reporting.
• Delivers employee orientation, development, and training.
• Reports to HRD head on policy implementation and documentation.
• Assists department heads with human resources issues.
• Supports day-to-day HR office operations.
• Helps develop HR department programs.
• Assists in compensation and benefits administration and records.
• Monitors employee wellness and health counselling.
• Maintains employee files and HR filing system.
• Performs tasks assigned by management.
• Maintains HR information system records and reports.
• Enters new hire data into HR system.
• Completes monthly and year-end reports on terminations, transfers, and new hires.
• Ensures EEO reporting is up-to-date and in compliance with regulations.
• Handles employment verification forms.
• Prepares recruitment lists and job postings.
• Maintains professional relationships with applicants and visitors.

Job description

DUTIES AND RESPONSIBILITIES:

Primary Responsibility and Accountability

1. Recruiting and staffing logistics, assist in the empowerment, quality and standard of the recruitment.
2. Newly hired employee’s orientation.
3. Performance management and improvement tracking systems
4. Employment and compliance to regulatory concerns and reporting;
5. Employee orientation, development, and training;
6. Reports /coordinates to the HRD head the implementation of company policies rules and regulations. Development and documentation.
7. Assists department heads/managers about human resources issues.
8. Assisting with the day-to-day efficient operation of the hr office.
9. Assists in the development of human resources department programs.
10. Assists in the compensation and benefits administration and records keeping
11. Employee s’ wellness and health monitoring services and counselling.
12. Maintaining employee files and hr filing system
13. Performs tasks that maybe assigned by the management.

Position Purpose

Essential Functions and Basic Duties

1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
2. Oversees the human resource database. Ensures that system records are accurately recorded and crosschecked.
3. Enters new hire information in the human resource system database.
4. Tracks and resolves problems and checks system operations as scheduled.
5. Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
6. Completes monthly and year-end reports regarding terminations, transfers, and new hires.
7. Ensures that Equal Employment Opportunity (EEO) reporting functions are up-to-date and in compliance with government regulations.
8. Processes employment verification forms.
9. Prepares recruitment lists and job postings.
10. Completes miscellaneous research, reports, and memos as requested.
11. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals.
12. Receives and screens visitors and telephone calls.
13. Receives and tracks employment applications.
14. Assists with questions and problems courteously and promptly.
15. Obtains and conveys information as needed.
16. Maintains and projects the Company’s professional reputation.
17. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.
18. Assists in training new employees. Supports Department personnel as needed.
19. Coordinates with related departments as required. Answers questions and provides assistance.
20. Keeps management appropriately informed of area activities and of any significant problems.
21. Attends and participates in meetings as required.
22. Assumes responsibility for related duties as required or assigned.
23. Ensures that work area is clean, secure, and well maintained.
24. Types memos and letters as requested.
25. Stays well informed regarding human resource developments.
26. Performs miscellaneous clerical functions and special projects as assigned.

Performance Measurements

1. The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
2. Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
3. Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.
4. Effective working relations exist with Company personnel. New employees are well trained and assisted. Management is appropriately informed.
5. The Company’s professional reputation is maintained