Human Resource Supervisor

Top1Movers Worldwide Inc.; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Top1Movers Worldwide Inc. in Manila seeks an HR Supervisor to lead compensation, benefits, recruitment, and employee relations. You will review payroll data, oversee onboarding, and ensure compliance across HR processes while coordinating with the HRA Head on engagement initiatives.

The role emphasizes data analysis, policy alignment, and operational support within a fast-paced logistics environment. Strong communication and leadership are essential.

Qualifications

• Knowledge of HR operations, recruitment, and employee relations.
• Strong organizational, coordination, and records management skills.
• Ability to analyze reports, evaluations, and recruitment data.
• Proficient in Microsoft Office and HR documentation.
• Strong communication, problem-solving, and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Knowledge of employee engagement and administrative processes.
• Ability to manage multiple tasks under minimal supervision.
• Basic understanding of labor standards and HR compliance.
• Strategic and process improvement mindset.

Responsibilities

• Oversee compensation and benefits processes for the group, including payroll documentation and insurance coverage.
• Conduct final interviews for technical professional applicants and oversee hiring decisions.
• Review pre-employment requirements and ensure compliance prior to onboarding.
• Review candidate evaluations and endorsements before approval.
• Analyze recruitment data to identify trends and improvements.
• Propose streamlining initiatives to improve recruitment efficiency and turnaround time.
• Facilitate basic trainings and orientation for supervisory and managerial positions.
• Administer employee relations, disciplinary actions, and compliance with policies.
• Support admin and operations by improving efficiency and coordinating with departments.
• Review employee evaluations and support strategic planning with HR Head.

Skills

HR operations

Organization

Communication

Microsoft Office

Records management

Confidential info handling

Multi-tasking

Leadership

Education

College degree (HR, BA, Psychology)

Tools

HR documentation software

Job description

Compensation and Benefits

• To create and review all necessary process and documentation of CompenBen Group

• Reviewing all necessary ATD to all employees

• Reviewing all data’s of SSS, PAG-IBIG, PHILHEALTH

• Reviewing coverage of HMO and other insurances

• Streamline processes and procedures related to payroll and mandatories

Recruitment and Staffing

• Conduct final interviews for all technical professional applicants to ensure alignment with role requirements and organizational standards

• Oversee the selection process of qualified candidates and ensure consistency in hiring decisions

• Perform final review of all pre-employment requirements and ensure completeness and compliance prior to onboarding

• Review final candidate evaluations and endorsement results before submission for approval

• Analyze recruitment data (e.g., time-to-fill, source effectiveness, quality of hire) to identify trends, gaps, and improvement areas

• Recommend strategic improvements to recruitment processes, policies, and sourcing strategies to the HRA Head

• Propose streamlining initiatives to improve recruitment efficiency, candidate experience, and hiring turnaround time

Training and Development

• Facilitate basic trainings and orientation to crucial positions such as supervisory and managerial positions

Employee Relations

• Facilitate admin hearings whenever the HR Head is not available

• Serving disciplinary actions to those who are involved in major/minor offenses

• Counseling of employees to prevent repeatable offenses

• Overseeing all people practices to ensure they are legally compliant

• Dealing disputes appropriately

• Ensuring engagement is maintained and managers act in a way that involves their staff

• Supporting the organization through restructures

Admin and Operations

• Provide operational support by recommending ideas, improvements, and practical solutions to enhance efficiency and workflow

• Understand, analyze, and help conceptualize operational processes to support business execution

• Work closely with the Operations Department under the supervision of the HRA Head to ensure alignment of HR and operational requirements

• Spearhead company-sponsored activities, employee engagement programs, and organizational events to strengthen employee morale and participation

• Support and coordinate employee engagement initiatives, including review and evaluation of related proposals and implementation plans

• Oversee procurement and purchase of office supplies, ensuring proper coordination, justification, and cost efficiency

• Review and evaluate proposals related to administrative and engagement initiatives prior to endorsement to the HRA Head

• Ensure proper records management, including safekeeping, organization, and confidentiality of all 201 files and HR-related documents

• Receive, filter, and coordinate queries from supervisory and managerial levels through established communication channels

• Represent the organization in meetings as assigned by the HRA Head or management

• Facilitate coordination and resolution between departments to address operational issues and concerns

• Prepare reports, summaries, and memos for managers and supervisors required

• Perform other administrative and HR supervisory functions related to operations, compliance, and organizational support

• Review all employee evaluations and performance assessments, and elevate consolidated findings and recommended outcomes to the HRA Head for strategic planning, decision-making, and execution of appropriate next steps

Consequences of Error and Accountability

• Incorrect hiring decisions leading to poor job fit or turnover

• Delays in recruitment, onboarding, and operational workflows

• Compliance risks related to employee records (201 files, confidentiality breaches)

• Misalignment of employee engagement programs and reduced employee morale

• Operational inefficiencies due to inaccurate coordination or reporting

Human Relations

• Maintains strong communication with shift supervisors and team members.

• Demonstrates fairness, professionalism, and leadership

• Handles conflicts calmly and resolves team issues

• Coordinates smoothly with other departments for continuous operations

• Encourages teamwork and discipline

Mental Effort

• Analysis of recruitment data, performance evaluations, and operational reports

• Decision-making support for hiring recommendations and employee assessment outcomes

• Evaluation of proposals for HR, engagement, and administrative initiatives

• Continuous prioritization of multiple HR and operational demands under time constraints

Physical Effort

• Extended periods of desk-based work (reporting, documentation, analysis)

• Occasional movement within office premises for coordination and meetings

• Handling and organization of physical HR files and documents (201 files, records management)

• Occasional participation in company events, engagement activities, and onsite coordination
  

Knowledge, Skills, & Abilities requirements

Technical/ Functional Skills (Skills necessary to do the job successfully)

• Knowledge of HR operations, recruitment, and employee relations

• Strong organizational, coordination, and records management skills

• Ability to analyze reports, evaluations, and recruitment data

• Proficient in Microsoft Office and HR documentation

• Strong communication, problem-solving, and interpersonal skills

• Ability to handle confidential information with professionalism

• Knowledge of employee engagement and administrative processes

• Ability to manage multiple tasks under minimal supervision

• Basic understanding of labor standards and HR compliance

• Strategic and process improvement mindset

Educational Qualifications

• College degree (Human Resources, Business Administration, Psychology)

Business Experience

• 3-5 years experience as HRA Supervisor, Officer or Generalist

Languages Known

• English and Tagalog reading, speaking, and writing

Behavioral Skills (Personal attributes to enable success)

• Leadership & decision-making

• Communication

• Time management

• Conflict resolution

• Attention to detail