HSEQ Administrator

AAPMI Acquire Asia Pacific Manila, Inc.; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Grosvenor Engineering Group (GEG) seeks an organized HSEQ Administrative Support Specialist to assist with tenders, prequalification, inductions and data management across client portals and internal systems.

The role covers onboarding/off-boarding, contractor records, and ensuring timely processing of transactions while aligning with client requirements and safety standards.

Qualifications

• At least two years of similar work with HSEQ systems and portals.
• Experience within a safety team or a safety-related qualification.
• Strong time-management skills to prioritise day-to-day work.
• Analytical skills to access GEG systems/portals, run reports, identify gaps and present findings to HSEQ.

Responsibilities

• Provide administrative support for HSEQ matters, including tenders, client prequalification, contractor management, prequalification, inductions, onboarding and off‑boarding of employees, suppliers and subcontractors.
• Maintain GEG internal HSEQ systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractor inductions, and related costs.
• Maintain customer portals, including GEG’s pre‑qualification documents (risk assessments, SWMS, permits to work, inductions and training).
• Perform data entry in GEG and customer portals (ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers) as directed by customers.
• Maintain contractors’ registration records, insurance, licenses, contractor employee files, verification and updates.
• Assist in proactive management of HSEQ activities, including administrative support for inductions, safety training, reporting and applications with other programmes and projects.
• Manage timely and accurate processing of HSEQ transactions in portals, including safety and induction inboxes, expense reconciliation and renewal management.
• Coordinate distribution of HSEQ related communications and consultation.
• Complete HSEQ related activities, maintain systems and portals, and follow‑up on actions allocated by the Head of HSEQ.
• Comply with client requirements that may apply to work performed at their site.
• Perform any other duties reasonably required by the Head of HSEQ.

Skills

Two years HSEQ experience

Safety team experience

Time-management

Data analysis and reporting

Education

Intermediate computer skills

Microsoft Office proficiency

Job description

We are an award‑winning global outsourcer providing contact centre and back‑office services. This role focuses on supporting HSEQ activities for Grosvenor Engineering Group (GEG) and its businesses.

Responsibilities

• Provide administrative support for HSEQ matters, including tenders, client prequalification, contractor management, prequalification, inductions, onboarding and off‑boarding of employees, suppliers and subcontractors.
• Maintain GEG internal HSEQ systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractor inductions, and related costs.
• Maintain customer portals, including GEG’s pre‑qualification documents (risk assessments, SWMS, permits to work, inductions and training).
• Perform data entry in GEG and customer portals (ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers) as directed by customers.
• Maintain contractors’ registration records, insurance, licenses, contractor employee files, verification and updates.
• Assist in proactive management of HSEQ activities, including administrative support for inductions, safety training, reporting and applications with other programmes and projects.
• Manage timely and accurate processing of HSEQ transactions in portals, including safety and induction inboxes, expense reconciliation and renewal management.
• Coordinate distribution of HSEQ related communications and consultation.
• Complete HSEQ related activities, maintain systems and portals, and follow‑up on actions allocated by the Head of HSEQ.
• Comply with client requirements that may apply to work performed at their site.
• Perform any other duties reasonably required by the Head of HSEQ.

Academic & Trades Qualifications

• Intermediate computer and Microsoft Office skills.

Work Experience & Skills

• At least two years of similar work with HSEQ systems and portals.
• Experience within a safety team or a safety‑related qualification.
• Strong time‑management skills to prioritise day‑to‑day work.
• Analytical skills to access GEG systems/portals, run reports, identify gaps and present findings to HSEQ.

Additional Personal Qualities & Behavioural Traits

• Practical intellect and initiative, with a structured problem‑solving approach.
• Strong emotional intelligence and cultural awareness.
• Ability to work independently and as part of a team.
• Willingness to travel to interstate offices as needed and other required travel.