HSEQ Administrator

Acquire.AI; Philippines; On-site; PHP 350,000 - 520,000; Full time

Job summary

Acquire.AI is seeking an HSEQ Administrator in Quezon City to provide administrative support for HSEQ activities across Grosvenor Engineering Group and client projects. The role includes onboarding and offboarding of personnel and subcontractors, and maintaining HSEQ data in various portals.

The ideal candidate has solid experience with HSEQ systems, strong MS Office and data-entry skills, and the ability to coordinate with multiple stakeholders to ensure compliance and timely reporting.

Qualifications

• Intermediate computer and Microsoft Office skills are essential.
• Excellent written and verbal communication skills are essential.
• Two years of similar work experience in HSEQ systems is desirable.

Responsibilities

• Provide admin support for HSEQ in Grosvenor Engineering Group (GEG) and client prequalification, inductions, onboarding/offboarding of employees and subcontractors.
• Maintain GEG and customer portals and related HSEQ data, cost tracking and prequalification documents.
• Enter data into GEG and Customer portals (ARMS, Rapid, SharePoint, Audit and Corrective Action Registers).
• Maintain contractors’ registrations, insurances, and verification records.
• Assist with proactive management of HSEQ activities, including safety training and reporting.

Skills

HSEQ systems

Microsoft Office

Communication skills

Time management

Analytical reporting

Tools

SharePoint

ARMS

Rapid

Incident Admin App

Job description

## HSEQ AdministratorApplylocations: Quezon Citytime type: Full timeposted on: Posted Todayjob requisition id: R12715We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!Job DescriptionKey responsibilities you are required to provide:* Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors.* Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors’ inductions and related costs.* Maintenance of Customer portals including GEG’s prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training.* Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers.* Maintenance of contractors’ registration and recording of their insurances, licenses, contractor employees and its verification and update.* Assistance with the proactive management of activities associated with HSEQ function. This includes the provision of administrative support to management and employees in relation to inductions, safety related training, reporting, applications with other programs and projects.**DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS****Tasks Involved within each key Responsibility****KPI****Time Frame**Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG’s Safety and Client specific safety requirements using portals and management of renewals.Coordinate the distribution of all HSEQ related communications and consultation.Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQMeeting Client Requirements: Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site.Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG’s Purpose and Values.**ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE****Essential****Desirable**Intermediate computer and Microsoft Office skills are essentialExcellent written and verbal communication skills**WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE****Essential****Desirable**At least two years of similar work in relation to HSEQ systems and portal.Experience in a safety team or a safety related qualificationGood time management to prioritise important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any.Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritisation.**ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE****Essential****Desirable**Possess ‘practical’ intellect and initiative so you can come into our organisation and bring a structured problem-solving approachStrong emotional intelligence and cultural awarenessCan operate both individually and as part of a teamTravel to interstate offices as neededOther travel as requiredJoin the A-Team and experience the A-Life!