HSEQ Administrator

Acquire Intelligence; Quezon City; On-site; PHP 240,000 - 320,000; Full time

Job summary

Acquire Intelligence is seeking an organized administrative professional to support HSEQ functions. You will handle onboarding/offboarding, tender and prequalification tasks, and maintain multiple HSEQ portals and client portals with essential safety data and documents.

The role requires at least two years of related experience, proficiency in Microsoft Office, and strong communication and analytical skills to generate reports and ensure compliance with safety programs.

Qualifications

• Two years of similar work in relation to HSEQ systems and portal.
• Experience in a safety team or a safety related qualification.
• Good time management to prioritise important day to day work and plan/react to urgent tasks.
• Analytical skills to access HSEQ systems and portals and run reports.

Responsibilities

• Provide administrative support for HSEQ matters across GEG and related businesses, including tenders, prequalification, inductions, onboarding and offboarding of employees and contractors.
• Maintain HSEQ internal systems, portals and client portals with data for prequalification, inductions and costs.
• Maintain customer portals with documents such as risk assessments, SWMS, permits to work, inductions and training.
• Data entry to various portals and registers (ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers).
• Maintain contractor registrations, insurances and licenses and verify and update records.
• Assist with proactive management of HSEQ activities, including inductions and safety training support.

Skills

HSEQ systems

Portal data entry

Microsoft Office

Communication skills

Job description

We're an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Key Responsibilities You Are Required To Provide:

• Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors.
• Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors' inductions and related costs.
• Maintenance of Customer portals including GEG's prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training.
• Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers.
• Maintenance of contractors' registration and recording of their insurances, licenses, contractor employees and its verification and update.
• Assistance with the proactive management of activities associated with HSEQ function. This includes the provision of administrative support to management and employees in relation to inductions, safety related training, reporting, applications with other programs and projects.

Details Associated With Key Responsibilities & Work Standards

Tasks Involved Within Each Key Responsibility

KPI

Time Frame

Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG's Safety and Client specific safety requirements using portals and management of renewals.

Coordinate the distribution of all HSEQ related communications and consultation.

Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQ

Meeting Client Requirements: Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site.

Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG's Purpose and Values.

Essential

Academic & Trades Qualifications Applicable To This Role

Desirable

Intermediate Computer And Microsoft Office Skills Are Essential

Excellent written and verbal communication skills

Essential

Work Experience & Skills Applicable To This Role

Desirable

At least two years of similar work in relation to HSEQ systems and portal.

Experience in a safety team or a safety related qualification

Good time management to prioritise important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any.

Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritisation.

Additional Personal Qualities & Behavioural Traits Applicable To This Role

Essential

Desirable

Possess 'practical' intellect and initiative so you can come into our organisation and bring a structured problem-solving approach

Strong emotional intelligence and cultural awareness

Can operate both individually and as part of a team

Travel to interstate offices as needed

Other Travel As Required

Join the A-Team and experience the A-Life!