HSEQ Administrator

Acquire Intelligence; Philippines; On-site; PHP 446,000 - 670,000; Full time

Job summary

Acquire Intelligence is seeking an experienced HSEQ administrative specialist to support Grosvenor Engineering Group (GEG) with tenders, prequalification, inductions, and portal management.

You will maintain HSEQ systems and client portals, perform data entry, and coordinate communications to ensure safety compliance and timely processing of transactions.

Qualifications

• Excellent written and verbal communication skills.
• Two years of experience in HSEQ systems and portals.

Responsibilities

• Process HSEQ transactions in client portals and maintain related records.
• Enter data into GEG and client portals (ARMS, Rapid, Incident Admin App, SharePoint).
• Maintain contractors' registrations, insurances, licenses, and verifications.
• Assist with inductions, safety training, and related programs.
• Coordinate distribution of HSEQ communications and follow up on actions.

Skills

Verbal and written communication

Data entry

Analytical skills

Time management

Microsoft Office

Tools

SharePoint

ARMS

Rapid

Incident Admin App

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Job Description

Key responsibilities you are required to provide:

• Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors.
• Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors' inductions and related costs.
• Maintenance of Customer portals including GEG's prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training.
• Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers.
• Maintenance of contractors' registration and recording of their insurances, licenses, contractor employees and its verification and update.
• Assistance with the proactive management of activities associated with HSEQ function. This includes the provision of administrative support to management and employees in relation to inductions, safety related training, reporting, applications with other programs and projects.

Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG's Safety and Client specific safety requirements using portals and management of renewals.

Coordinate the distribution of all HSEQ related communications and consultation.

Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQ.

Meeting Client Requirements: Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site.

Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG's Purpose and Values.

Essential

ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE

Desirable

Intermediate Computer And Microsoft Office Skills Are Essential

Excellent written and verbal communication skills

Essential

WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE

Desirable

At least two years of similar work in relation to HSEQ systems and portal.

Experience in a safety team or a safety related qualification.

Good time management to prioritise important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any.

Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritisation.

ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE

Essential

Desirable

Possess 'practical' intellect and initiative so you can come into our organisation and bring a structured problem-solving approach

Strong emotional intelligence and cultural awareness

Can operate both individually and as part of a team

Travel to interstate offices as needed

Other Travel As Required

Join the A-Team and experience the A-Life!