HR Virtual Assistant

VA Masters; Cauayan; Remote; PHP 1,043,000 - 1,738,000; Part time

Job summary

vamasters, Inc. is seeking a detail-oriented HR Payroll Coordinator for a part-time remote role (20 hrs/week). You will manage driver onboarding paperwork from start to finish, run weekly payroll, and serve as the main contact for pay-related questions.

The position offers a clear path to full-time as the team grows. Strong English and discretion with sensitive information are essential.

Qualifications

• Experience in HR administration and payroll processing.
• Clear, professional written and spoken English.
• Strong attention to detail and the ability to catch errors before they grow into problems.
• Comfort using DocuSign and handling a busy email inbox.
• Proven discretion with sensitive employee and financial information.
• Strong organizational skills and the ability to hit weekly deadlines consistently.

Responsibilities

• Prepare and send driver onboarding packets and DocuSign envelopes to new hires.
• Monitor outstanding documents and chase drivers so paperwork gets completed on time.
• Check completed paperwork for accuracy, completeness, and correct signatures.
• Run weekly payroll accurately and on schedule.
• Answer and resolve driver questions about pay, deductions, and paperwork by email and phone.
• Keep driver records organized and current, and flag discrepancies or missing information to management.
• Treat all personal and financial data with strict confidentiality.

Skills

HR admin

Payroll processing

English communication

Attention to detail

DocuSign

Discretion with data

Organization

Meeting weekly deadlines

Tools

DocuSign

Gusto

ADP

QuickBooks Payroll

Paychex

Excel

Google Workspace

Job description

Job Overview:

Our growing U.S. courier company is looking for a detail-oriented, dependable HR Payroll Coordinator who keeps the paperwork flowing and the paychecks accurate. This is a part-time, remote role (20 hours per week) with a clear path to full-time as the team grows. You will own the driver onboarding paperwork process from start to finish, run weekly payroll, and serve as the go-to contact for driver questions about pay and documents. Accuracy, clear communication, and discretion with sensitive information are essential. Be part of a team where your work directly keeps our drivers on the road and paid on time!

Key Responsibilities:

• Put together and send driver onboarding packets and DocuSign envelopes to new hires.
• Monitor outstanding documents and chase drivers so paperwork gets completed on time.
• Check completed paperwork for accuracy, completeness, and correct signatures.
• Run weekly payroll accurately and on schedule.
• Answer and resolve driver questions about pay, deductions, and paperwork by email and phone.
• Keep driver records organized and current, and flag discrepancies or missing information to management.
• Treat all personal and financial data with strict confidentiality.

Required Skills & Qualifications:

• Previous experience in HR administration and payroll processing.
• Clear, professional written and spoken English.
• Strong attention to detail and the ability to catch errors before they grow into problems.
• Comfort using DocuSign and handling a busy email inbox.
• Proven discretion with sensitive employee and financial information.
• Strong organizational skills and the ability to hit weekly deadlines consistently.

Preferred Skills:

• Experience supporting a U.S.-based company, ideally in logistics, courier, or transportation.
• Familiarity with payroll platforms (e.g., Gusto, ADP, QuickBooks Payroll, Paychex).
• Familiarity with U.S. onboarding documents (e.g., W-4, W-9, I-9, direct deposit forms).
• Proficiency with Google Workspace or Microsoft Excel for tracking and reporting.
• Availability to overlap with U.S. business hours.

Why Join Our Team?

We prize reliability, accuracy, and people who take ownership of their work. As our HR Payroll Coordinator, you will play a key role in getting our drivers onboarded smoothly and paid correctly every single week. Beginning at 20 hours per week, this role gives you a real opportunity to grow into a full-time position as the company scales.

If you are organized, discreet, and enjoy keeping important processes running smoothly, we would love to hear from you!