Payroll Virtual Assistant

VA Masters; Bais; Remote; PHP 1,579,000 - 2,457,000; Part time

Job summary

vamasters, Inc. is seeking a detail-oriented HR Payroll Coordinator to support our growing U.S. courier operation.

This part-time, remote role (20 hours per week) will own the driver onboarding paperwork process from start to finish, run weekly payroll, and serve as the go-to contact for driver questions about pay and documents. Accuracy, clear communication, and discretion with sensitive information are essential.

Qualifications

• Previous experience in HR administration and payroll processing.
• Clear, professional written and spoken English.
• Strong attention to detail and the ability to catch errors before they become problems.
• Comfortable using DocuSign and managing a busy email inbox.
• Proven discretion when handling sensitive employee and financial information.
• Strong organizational skills and the ability to meet weekly deadlines consistently.

Responsibilities

• Prepare and send driver onboarding packets and DocuSign envelopes to new hires.
• Track outstanding documents and follow up with drivers so paperwork is completed on time.
• Review completed paperwork to verify accuracy, completeness, and correct signatures.
• Run weekly payroll accurately and on schedule.
• Respond to and resolve driver questions about pay, deductions, and paperwork by email and phone.
• Keep driver records organized and up to date, and flag discrepancies or missing information to management.
• Handle all personal and financial data with strict confidentiality.

Skills

HR administration

Payroll processing

Attention to detail

DocuSign

Discretion

Organizational skills

Tools

DocuSign

Google Workspace

Microsoft Excel

Gusto

ADP

QuickBooks Payroll

Paychex

Job description

Job Overview:
We’d be delighted to hire a detail-oriented and dependable HR Payroll Coordinator to support our growing U.S. courier company. This is a part-time, remote role (20 hours per week) with a clear path to full-time as the team expands. You’ll own the driver onboarding paperwork process from start to finish, run weekly payroll, and serve as the go-to contact for driver questions about pay and documents. Accuracy, clear communication, and discretion with sensitive information are essential. Join a team where your work directly keeps our drivers on the road and paid on time!

Key Responsibilities:

• Prepare and send driver onboarding packets and DocuSign envelopes to new hires.

• Track outstanding documents and follow up with drivers so paperwork is completed on time.

• Review completed paperwork to verify accuracy, completeness, and correct signatures.

• Run weekly payroll accurately and on schedule.

• Respond to and resolve driver questions about pay, deductions, and paperwork by email and phone.

• Keep driver records organized and up to date, and flag discrepancies or missing information to management.

• Handle all personal and financial data with strict confidentiality.

Required Skills & Qualifications:

• Previous experience in HR administration and payroll processing.

• Clear, professional written and spoken English.

• Strong attention to detail and the ability to catch errors before they become problems.

• Comfortable using DocuSign and managing a busy email inbox.

• Proven discretion when handling sensitive employee and financial information.

• Strong organizational skills and the ability to meet weekly deadlines consistently.

Preferred Skills:

• Experience supporting a U.S.-based company, ideally in logistics, courier, or transportation.

• Familiarity with payroll platforms (e.g., Gusto, ADP, QuickBooks Payroll, Paychex).

• Familiarity with U.S. onboarding documents (e.g., W-4, W-9, I-9, direct deposit forms).

• Proficiency with Google Workspace or Microsoft Excel for tracking and reporting.

• Availability to overlap with U.S. business hours.

Why Join Our Team?
We value reliability, accuracy, and people who take ownership of their work. As our HR Payroll Coordinator, you’ll play a key role in getting our drivers onboarded smoothly and making sure they’re paid correctly every week. Starting at 20 hours per week, this role offers a real opportunity to grow into a full-time position as the company scales.
If you’re organized, discreet, and enjoy keeping important processes running smoothly, we’d love to hear from you!