HR Payroll Coordinator

VA Masters; Cadiz; Remote; PHP 1,148,000 - 1,837,000; Part time

Job summary

vamasters, Inc. is seeking a meticulous HR Payroll Coordinator for a part-time remote role (20 hours/week) to support driver onboarding, weekly payroll, and pay-related inquiries. This position offers a clear path to full-time as the team grows and emphasizes accuracy and confidentiality.

You will own onboarding paperwork from start to finish, manage DocuSign envelopes, ensure timely document completion, and serve as the main contact for drivers on pay and forms.

Qualifications

• Experience in HR administration and payroll processing.
• Clear, professional written and spoken English.
• Strong attention to detail to catch errors.
• Familiarity with DocuSign.
• Discretion handling sensitive employee data.
• Ability to meet weekly deadlines.

Responsibilities

• Prepare and send driver onboarding packets and DocuSign envelopes to new hires.
• Track outstanding documents and chase drivers so paperwork is completed on time.
• Review and verify completed paperwork for accuracy, completeness, and correct signatures.
• Run weekly payroll accurately and on schedule.
• Respond to and resolve driver questions about pay, deductions, and paperwork by email and phone.
• Keep driver records organized and up to date, and flag discrepancies or missing information to management.
• Handle all personal and financial data with strict confidentiality.

Skills

HR administration

Payroll processing

Attention to detail

Communication skills

Discretion with sensitive information

Time management

Tools

DocuSign

Payroll platforms

Google Workspace / Excel

Job description

Job Overview:

Drivers stay on the road and get paid on time thanks to a detail-oriented, dependable HR Payroll Coordinator at our growing U.S. courier company. This is a part-time, remote role (20 hours per week) with a clear path to full-time as the team expands. You will own the driver onboarding paperwork process from start to finish, run weekly payroll, and be the go-to contact for driver questions about pay and documents. Accuracy, clear communication, and discretion with sensitive information are essential. Join a team where your work directly keeps our drivers moving and paid on schedule!

Key Responsibilities:

• Prepare and send driver onboarding packets and DocuSign envelopes to new hires.
• Track outstanding documents and chase drivers so paperwork is completed on time.
• Review and verify completed paperwork for accuracy, completeness, and correct signatures.
• Run weekly payroll accurately and on schedule.
• Respond to and resolve driver questions about pay, deductions, and paperwork by email and phone.
• Keep driver records organized and up to date, and flag discrepancies or missing information to management.
• Handle all personal and financial data with strict confidentiality.

Required Skills & Qualifications:

• Previous experience in HR administration and payroll processing.
• Clear, professional written and spoken English.
• Strong attention to detail and the ability to catch errors before they become problems.
• Comfort using DocuSign and managing a busy email inbox.
• Proven discretion when handling sensitive employee and financial information.
• Strong organizational skills and the ability to meet weekly deadlines consistently.

Preferred Skills:

• Experience supporting a U.S.-based company, ideally in logistics, courier, or transportation.
• Familiarity with payroll platforms (e.g., Gusto, ADP, QuickBooks Payroll, Paychex).
• Familiarity with U.S. onboarding documents (e.g., W-4, W-9, I-9, direct deposit forms).
• Proficiency with Google Workspace or Microsoft Excel for tracking and reporting.
• Availability to overlap with U.S. business hours.

Why Join Our Team?

We value reliability, accuracy, and people who take ownership of their work. As our HR Payroll Coordinator, you will play a key role in getting our drivers onboarded smoothly and paid correctly every week. Starting at 20 hours per week, this role offers a real opportunity to grow into a full-time position as the company scales.

If you are organized, discreet, and enjoy keeping important processes running smoothly, we would love to hear from you!