HR Secretary

Philippine College of Health and Sciences Inc.; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

An educational institution in Manila is seeking an HR Secretary who will provide administrative and clerical support to the Human Resources Office. The role involves handling employee records, preparing HR documents, and assisting in recruitment and payroll coordination. A Bachelor's degree in a relevant field and at least one year of experience are required. Strong organizational and communication skills are essential, along with proficiency in MS Office applications.

Qualifications

• Minimum of one year of administrative or secretarial experience, preferably in a school.
• Ability to handle confidential information with professionalism.
• Can work independently and meet deadlines.

Responsibilities

• Provide clerical support to the Human Resources Office.
• Prepare and file HR-related documents.
• Maintain and update employee records.
• Assist in recruitment processes.
• Coordinate with employees on HR concerns.
• Monitor attendance and leave records.

Skills

Strong organizational skills

Good written and verbal communication skills

Proficiency in MS Office applications

Confidentiality management

Education

Bachelor’s degree in Human Resource Management or related field

Job description

The HR Secretary provides administrative and clerical support to the Human Resources Office to ensure the efficient and organized implementation of HR processes within the school. The position involves handling employee records, preparing HR documents, assisting in recruitment and payroll-related coordination, and maintaining confidentiality of personnel information.

Responsibilities

• Provide clerical and administrative support to the Human Resources Office
• Prepare, type, and file HR-related documents such as memoranda, notices, contracts, and reports
• Maintain and update employee 201 files and other personnel records
• Assist in recruitment processes, including scheduling interviews and preparing employment documents
• Coordinate with employees regarding HR concerns, requirements, and submissions
• Assist in monitoring attendance, leave records, and other HR-related reports
• Handle incoming calls, emails, and walk-in inquiries related to HR matters
• Ensure confidentiality and proper handling of employee information
• Support HR activities, meetings, and school programs as needed

Requirements

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, Education, or a related field
• At least one (1) year of administrative or secretarial experience, preferably in a school or institutional setting
• Strong organizational and record-keeping skills
• Good written and verbal communication skills
• Proficient in MS Office applications (Word, Excel, PowerPoint)
• Ability to handle confidential information with professionalism and discretion
• Can work independently and meet deadlines