HR / Recruitment Administration Coordinator

Capital Contracts and Technology Solutions; Metro Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

Capital Contracts and Technology Solutions in Metro Manila is seeking an HR Administrator to support project HR and recruitment administration, including manpower requests, onboarding tracking, timesheets, visa and document tracking, and manpower reporting.

You will collaborate with recruiters, project teams, HR leads, and client representatives, maintain confidential personnel records, and help ensure compliance with AYATA HR workflows and documented processes across the program.

Qualifications

• 4+ years in HR administration, recruitment coordination, or project HR.
• Experience with confidential personnel data and HR records.
• Experience in construction, EPC, mining, oil and gas, or remote workforce preferred.
• Strong English communication skills.

Responsibilities

• Maintain manpower, onboarding, timesheet, leave, visa, and personnel document tracking registers.
• Support recruitment request administration and candidate/CV tracking.
• Coordinate with recruiters, project teams, HR leads, and client-side representatives.
• Prepare manpower reports and onboarding status reports.
• Maintain confidentiality of personnel and recruitment data.

Skills

HR administration

Manpower reporting

Onboarding tracking

Confidentiality

English communication

AYATA HR workflows

Job description

Role purpose

Support project HR and recruitment administration, including manpower requests, onboarding tracking, timesheets, visa/document tracking, recruitment requests, CV coordination, and manpower reporting.

Key responsibilities

• Maintain manpower, onboarding, timesheet, leave, visa, and personnel document tracking registers.
• Support recruitment request administration and candidate/CV tracking.
• Coordinate with recruiters, candidates, project teams, HR leads, and client-side representatives.
• Prepare manpower reports, onboarding status reports, and document-expiry alerts.
• Track mobilization, demobilization, personnel documentation, and missing HR records.
• Support AYATA HR workflows and approved recruitment request handoffs.
• Maintain confidentiality of personnel, salary, recruitment, and candidate information.

Required Experience

• 4+ years in HR administration, recruitment coordination, manpower planning support, or project HR.
• Construction, EPC, mining, oil and gas, or remote workforce experience preferred.
• Experience handling confidential personnel data and structured HR records.

Key skills

• HR administration and recruitment coordination
• Manpower reporting and onboarding tracking
• Document-expiry and compliance tracking
• Confidentiality and data discipline
• Strong English communication
• Ability to work with AYATA HR workflows