HR Officer

Smoothmoves, Inc.; Makati; On-site; PHP 446,400 - 669,600; Full time

Job summary

A staffing solutions company in Makati is seeking a skilled HR professional focused on expatriate management and immigration compliance. The ideal candidate will have a Bachelor’s degree and 4-6 years of HR experience, ideally in an international context. Responsibilities include leading visa processes, supporting recruitment activities, and monitoring compliance with regulatory requirements. This on-site role offers full-time engagement and requires excellent coordination and communication skills.

Qualifications

• 4–6 years of experience in HR and/or administration, preferably in an international or project-based environment.
• Strong attention to detail, confidentiality, and professionalism.

Responsibilities

• Lead and manage all visa, work permit, and immigration processes for expatriates.
• Support recruitment activities for ongoing and future projects.
• Maintain an updated global overview of all personnel deployed on each project site.
• Monitor regulatory requirements such as medical check-ups.

Skills

Expatriate management

Visa processes

Immigration compliance

Coordination skills

Communication skills

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Job description

On-site - Makati 3-5 Yrs Exp Bachelor Full-time

Job Description

Expatriate, Visa and Immigration Management

• Lead and manage all visa, work permit, and immigration processes for expatriates.
• Coordinate closely with the relocation agency, challenge delays, and ensure all required documents are submitted promptly.
• Ensure full compliance with local immigration regulations for all expatriates.
• Act as the primary point of contact with immigration-related stakeholders and support expatriates throughout the process.
• Maintain a clear overview of upcoming arrivals and proactively prepare all necessary documentation.

Recruitment and Workforce Planning

• Support recruitment activities for ongoing and future projects.
• Assist with job postings, candidate screening, interview coordination, and onboarding preparation.
• Contribute to forecasting and planning manpower needs for future development in the Philippines.

Workforce and Site Personnel Monitoring

• Maintain an updated global overview of all personnel deployed on each project site.
• Coordinate with HSE teams to ensure accurate records and visibility of staffing levels.

Regulatory Compliance Tracking

• Monitor regulatory requirements such as medical check-ups and mandatory employment documents.
• Ensure timely renewals and maintain proper documentation for audits or inspections.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 4–6 years of experience in HR and/or administration, preferably in an international or project-based environment
• Strong expertise in expatriate management, visa processes, and immigration compliance in the Philippines
• Excellent coordination, communication, and follow-up skills
• Ability to work independently, manage priorities, and challenge external partners when necessary
• Strong attention to detail, confidentiality, and professionalism