HR Head

SMART-TECH ELECTRO-INDUSTRIAL SYSTEMS, INC.; Dasmariñas; Vor Ort; PHP 900.000 - 1.300.000; Vollzeit

Zusammenfassung

SMART-TECH ELECTRO-INDUSTRIAL SYSTEMS, INC. is seeking an HR Divison Head to lead payroll coordination, employee records, performance monitoring, and compliance reporting.

The role reports to the Administrative Manager and oversees HR and administrative deliverables with data-driven reviews. The candidate will ensure accurate employee records, timely payroll processing, proper employee relations, and reliable reporting.

Qualifikationen

• Relevant experience in human resources, employee records, payroll coordination and administrative operations.
• Strong knowledge of HR processes, attendance/timekeeping administration, payroll data validation and compliance reporting.
• Experience monitoring performance, regularisation, contract renewals, discipline and exit processing.
• Ability to prepare reports, dashboards and summaries for management review.
• Proficient with standard office tools and HR/payroll systems.
• Ability to handle confidential information with integrity.

Aufgaben

• Review payroll data and validate before endorsement to Accounting.
• Monitor attendance, timekeeping, leave, overtime, deductions and payroll adjustments.
• Oversee personnel movements, action forms and manpower inventory.
• Manage discipline, notices, explanations, hearings and related notices.
• Submit monthly HR and administrative status summaries.
• Track performance evaluations for probationary, project-based and other monitored staff.
• Handle regularisation, contract renewal, non-renewal, clearance and exit processing.
• Maintain accurate employee records including 201 files and leave credits.
• Coordinate loan, cash advance and deduction information with Accounting.
• Review administrative services including housing, uniforms, supplies and security.
• Identify recurring issues and implement corrective actions.
• Submit quarterly HR/administrative reviews and accreditation support.
• Recommend improvements to HR/workflow processes and documentation.
• Review compliance requirements (PCAB, PhilGEPS, DOLE, permits).
• Prepare year-end HR summaries with manpower movements and records.
• Escalate unresolved matters to management and follow through on actions.

Kenntnisse

HR processes

Payroll coordination

Employee records

Employee relations

Compliance reporting

Timekeeping administration

Documentation skills

Communication with Accounting

Jobbeschreibung

About the role

The Human Resources Division Head leads the organisation's human resources and administrative support activities, ensuring accurate employee records, timely payroll coordination, effective performance monitoring, proper employee relations processes, and reliable compliance and reporting support. Reporting to the Administrative Manager, this role oversees recurring HR and administrative deliverables and escalates material issues or actions requiring management attention.

Key responsibilities

• Review and validate weekly and semi-monthly payroll summary data before endorsement to Accounting.

• Review attendance, timekeeping exceptions, leave, overtime, deductions, salary updates, and approved payroll adjustments.

• Monitor newly hired employee documents, employee movements, Personnel Action Forms, and manpower inventory updates.

• Review employee discipline and policy adherence matters, including notices to explain, explanations, hearings, and decision notices.

• Submit monthly HR and administrative status summaries covering manpower, attendance issues, employee movements, discipline, benefits, administrative concerns, and pending action items.

• Monitor performance evaluation activities for probationary, project-based, temporary, and other monitored employees.

• Track regularisation, contract renewal, non-renewal, clearance, quitclaim, and exit processing activities.

• Maintain accurate and complete employee records, including 201 files and leave credit records.

• Coordinate employee loan, cash advance, and deduction information with Accounting based on approved schedules.

• Review administrative services, including staff housing, lockers and keys, uniforms, office supplies, medicine supplies, security coordination, and facility-related concerns.

• Identify recurring errors, missed deadlines, documentation gaps, workload concerns, and process issues requiring corrective or management action.

• Submit quarterly HR and administrative reviews covering performance evaluations, training and seminar monitoring, uniform and PPE inventory, accreditation support, and compliance concerns.

• Recommend improvements to HR and administrative workflows, forms, trackers, documentation, and work distribution.

• Review support requirements for PCAB, PhilGEPS, business permits, accreditations, DOLE reports, and other assigned annual compliance requirements.

• Review 13th month pay support data, remaining leave credits, year-end employee records, company uniform issuance, company events, and year-end administrative inventory reports.

• Prepare year-end HR and administrative summaries with manpower movements, employee records, discipline, performance monitoring, benefits, compliance support, administrative concerns, and recommended improvements.

• Escalate unresolved or material matters to the appropriate manager or department and follow through on required actions.

What we're looking for

• Relevant experience in human resources, employee records, payroll coordination, employee relations, and administrative operations.

• Strong knowledge of HR processes, attendance and timekeeping administration, payroll data validation, employee documentation, and compliance reporting.

• Experience monitoring employee performance, regularisation, contract renewals, discipline cases, clearances, and exit processing.

• Strong organisational and documentation skills, with the ability to manage recurring deadlines and multiple HR and administrative deliverables.

• Sound judgement and attention to detail when reviewing sensitive employee information and identifying discrepancies or unresolved issues.

• Effective communication and coordination skills for working with Accounting, Corporate Services, managers, and employees.

• Ability to prepare clear reports, dashboards, trackers, summaries, and recommendations for management review.

• Proficiency in standard office productivity tools and HR or payroll records systems.

• Ability to maintain confidentiality, uphold company policies, and recommend practical process improvements.