HR Coordinator

CLC Marketing Ventures Corporation; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

CLC Marketing Ventures Corporation is seeking an HR Coordinator to provide day-to-day administrative and operational support across recruitment, onboarding, employee relations, timekeeping, records, and engagement. The role acts as liaison with third-party manpower agencies and coordinates with HR, Sales, Inventory, and other departments to ensure timely, compliant processes.

The ideal candidate has a Bachelor's degree and at least 2 years in HR, with strong written and verbal communication and

Qualifications

• Bachelor's degree in HR or psychology or related field.
• At least 2 years of experience across HR functions.
• Proficient with Microsoft Office and Google Workspace tools.
• Strong written and verbal communication skills.
• Able to coordinate with departments and manpower agencies and maintain confidentiality.

Responsibilities

• Serve as liaison with accredited third-party manpower agencies and maintain timely, professional communication.
• Coordinate approved manpower requests, monitor sourcing, deployments, and staffing concerns.
• Maintain accurate agency personnel lists with site, dates, status, and affiliated agency.
• Coordinate agency manpower requirements, recruitment, deployment updates, attendance, and reports.
• Monitor agency contracts and ensure billing documentary requirements are met.
• Collaborate with departments and agencies on attendance, performance, deployment, and related matters.
• Assist end-to-end recruitment for internal manpower requests including sourcing and screening.
• Prepare onboarding documents and establish complete records for new hires.
• Address employee questions on HR policies, attendance disputes, and related matters.
• Document employee relations matters with confidentiality and due process.

Skills

Communication

Organization

Time management

Recordkeeping

Integrity

Confidentiality

Teamwork

Adaptability

Initiative

Education

Bachelor's degree in HR/psychology

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Sheets

Google Forms

Google Docs

Google Meet

Canva

Zoom

HRIS systems

Job description

About the role

The HR Coordinator provides day-to-day administrative and operational support across recruitment, onboarding, employee relations, timekeeping, employee records, performance monitoring, benefits administration, and employee engagement. The role serves as the designated contact for third-party manpower agencies and coordinates with the HR, Sales, Inventory, and other concerned departments to support effective manpower deployment, accurate documentation, and timely resolution of agency-related matters.

Key responsibilities

• Serve as the designated contact for accredited third-party manpower agencies and maintain timely, professional, and properly documented communication.
• Coordinate approved manpower requests, monitor sourcing updates, deployments, employee movements, and staffing concerns.
• Maintain accurate and updated agency personnel manning list, including assigned site, contract date, deployment date, employment status, contract duration, and affiliated agency.
• Coordinate agency manpower requirements, recruitment and deployment updates, attendance records, performance evaluations, clearances, required documentation, and agency-related reports.
• Monitor and safekeep agency contracts and supporting documents, including compliance with billing documentary requirements.
• Coordinate with departments and manpower agencies on attendance, performance, replacement, deployment, and other personnel concerns, escalating significant or unresolved matters when necessary.
• Coordinate with the Inventory Group in handling and forwarding incident reports involving agency-deployed personnel.
• Assist with the end-to-end recruitment process for internal manpower requests, including sourcing, screening, scheduling, and candidate follow-up.
• Coordinate pre-employment requirements, prepare onboarding documents, organize employee orientation, and establish complete employee records for new hires.
• Respond to employee concerns and questions regarding HR policies, company policies, attendance disputes, and related matters.
• Assist in documenting employee relations matters, incident reports, policy violations, fact-finding activities, and disciplinary proceedings while observing confidentiality and due process.
• Perform other tasks that may be assigned from time to time.

Qualifications

• Bachelor's degree in Human Resources Management, Psychology, or any related field.
• With at least 2 years of experience working across different HR functions.
• Knowledgeable in Microsoft Office tools, including Word, Excel, and PowerPoint.
• Proficiency in Google Workspace tools such as Google Sheets, Google Forms, Google Docs, and Google Meet.
• Familiarity with Canva, Zoom, and HRIS systems.
• Effective written and verbal communication skills.
• Strong organization, time management, prioritization, attention to detail, and recordkeeping skills.
• Ability to coordinate effectively with departments and manpower agencies, follow through on commitments, solve problems, and elevate concerns promptly.
• Integrity, confidentiality, accountability, reliability, professionalism, respect, impartiality, teamwork, responsiveness, adaptability, initiative, and willingness to learn.
• Amenable to work onsite at Sauyo, Novaliches, Quezon City from Monday to Friday, 8:00 AM - 6:00 PM.