HR Coordinator

Dynamics ATS; Philippines; Hybrid; PHP 223,000 - 446,000; Full time

Job summary

DOXA is seeking an HR Coordinator to support Recruiting, onboarding, HR operations and culture initiatives. You’ll maintain data accuracy, coordinate across calendars/time zones, and collaborate with AI tools to enhance processes.

Based in the Philippines (remote), you’ll join a global People Team, with English fluency and meticulous attention to detail as core requirements. Regular hours align with PST.

Qualifications

• Bachelor’s degree in human resources, psychology, or related field.
• Minimum 1 year HR experience with recruiting exposure.
• Experience coordinating meetings across calendars/time zones.
• Experience maintaining records or trackers with accuracy.
• Experience with multiple software systems, including an ATS.
• Onboarding, new hire orientation, or employee engagement a plus.
• Background in the financial sector a plus.

Responsibilities

• Maintain ATS, post/repost jobs, respond to inquiries, and keep the recruitment tracker updated.
• Host live phone screens, schedule interviews, and support active sourcing.
• Prepare new hire paperwork, run background checks, assist payroll entries.
• Lead onboarding meetings and coordinate first-week logistics.
• Coordinate culture and People Team events; assist bi-weekly department meetings.

Skills

Verbal English

Attention to detail

Recruiting coordination

Live interview hosting

Candidate interviewing

Tech-savvy

Education

Bachelor's degree in HR/Psychology or related field

Tools

ATS

Workable

Zoom

Outlook

TalentLMS

Job description

Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:
We're seeking an HR Coordinator. This role is designed for someone with hands-on HR and recruiting exposure who is meticulous with employee and candidate data and comfortable working alongside AI tools.
You'll play a key role in supporting the People Team across recruiting, new hire onboarding, HR operations, and culture activities, serving as one of the first live introductions new hires have to the company.

Location: Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Time zone: Monday to Friday – 7:00 AM – 4:00 PM PST.
Contract: Full Time

Requirements:

• Education: Bachelor's degree in human resources, Psychology, or any related studies.
• Experience: Minimum 1 year of Human Resources experience with direct exposure to recruiting; experience scheduling and coordinating meetings across multiple calendars and time zones; experience maintaining records or trackers where accuracy matters; experience working with multiple computer programs and systems, including an ATS; experience in onboarding, new hire orientation, or employee engagement a plus; background in the financial sector a plus.
• Skills: Excellent verbal English, comfortable hosting live calls with candidates and new hires; tech-savvy and eager to learn new software; experience with Workable, Zoom, Outlook, or TalentLMS a plus; experience using AI tools in a recruiting or HR workflow a plus.
• Characteristics: Meticulous attention to detail with employee and candidate data; proactive problem solver who flags issues before being asked; sound judgment and comfort giving feedback, including to people more senior; comfortable working alongside AI tools.

Responsibilities:

• Maintain the applicant tracking system (ATS), posting and reposting jobs and responding to candidate inquiries, while keeping the recruitment tracker current and flagging stalled candidates.
• Host live phone screens and recruiting conversations, schedule and communicate interviews for open requisitions, and support active sourcing.
• Prepare and file new hire paperwork, complete background checks, support I-9 compliance, and enter new hires into payroll and other relevant systems.
• Host onboarding meetings, coordinate new hire SWAG and first week logistics, review onboarding survey results, and hold scheduled check-ins with new hires.
• Provide learning management system administration, own personnel recordkeeping, coordinate culture and People Team events, and lead bi-weekly department meetings.