HR Coordinator

Doxa; Philippines; Remote; PHP 279,000 - 424,000; Full time

Job summary

DOXA is seeking an HR Coordinator to support the People Team with recruiting, onboarding, HR operations, and culture initiatives. The role emphasizes meticulous data handling and collaboration with AI tools in a fully remote environment based in The Philippines.

The candidate will manage ATS activities, host candidate calls, coordinate interviews across time zones, file new hire paperwork, and contribute to employee engagement and onboarding experiences with a proactive, detail-oriented approach.

Qualifications

• Bachelor's degree in human resources, psychology, or related field.
• At least 1 year HR experience with recruiting exposure.
• Experience scheduling across calendars/time zones; accurate record-keeping.
• Familiarity with ATS; onboarding or employee engagement experience a plus; finance sector a plus.

Responsibilities

• Maintain the applicant tracking system (ATS), posting and reposting jobs and responding to candidate inquiries, while keeping the recruitment tracker current.
• Host live phone screens and recruiting conversations, schedule and communicate interviews, and support active sourcing.
• Prepare and file new hire paperwork, complete background checks, support I-9 compliance, and enter new hires into payroll and other systems.
• Host onboarding meetings, coordinate new hire SWAG and first week logistics, review onboarding survey results, and hold check-ins with new hires.
• Provide learning management system administration, own personnel recordkeeping, coordinate culture and People Team events, and lead bi-weekly department meetings.

Skills

Verbal English

Attention to detail

Candidate communications

Problem solving

AI in recruiting

Education

Bachelor's degree in Human Resources or Psychology

Tools

Workable

Zoom

Outlook

TalentLMS

AI recruiting tools

Job description

Our Company
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:
We're seeking an HR Coordinator. This role is designed for someone with hands-on HR and recruiting exposure who is meticulous with employee and candidate data and comfortable working alongside AI tools.
You'll play a key role in supporting the People Team across recruiting, new hire onboarding, HR operations, and culture activities, serving as one of the first live introductions new hires have to the company.

Location: Must be in The Philippines – Remote.
Environment: Philippines and International Teams.
Language: Advanced English (B2+ - C1).
Time zone: Monday to Friday – 7:00 AM – 4:00 PM PST.
Contract: Full Time

Requirements:

• Education: Bachelor's degree in human resources, Psychology, or any related studies.
• Experience: Minimum 1 year of Human Resources experience with direct exposure to recruiting; experience scheduling and coordinating meetings across multiple calendars and time zones; experience maintaining records or trackers where accuracy matters; experience working with multiple computer programs and systems, including an ATS; experience in onboarding, new hire orientation, or employee engagement a plus; background in the financial sector a plus.
• Skills: Excellent verbal English, comfortable hosting live calls with candidates and new hires; tech-savvy and eager to learn new software; experience with Workable, Zoom, Outlook, or TalentLMS a plus; experience using AI tools in a recruiting or HR workflow a plus.
• Characteristics: Meticulous attention to detail with employee and candidate data; proactive problem solver who flags issues before being asked; sound judgment and comfort giving feedback, including to people more senior; comfortable working alongside AI tools.

Responsibilities:

• Maintain the applicant tracking system (ATS), posting and reposting jobs and responding to candidate inquiries, while keeping the recruitment tracker current and flagging stalled candidates.
• Host live phone screens and recruiting conversations, schedule and communicate interviews for open requisitions, and support active sourcing.
• Prepare and file new hire paperwork, complete background checks, support I-9 compliance, and enter new hires into payroll and other relevant systems.
• Host onboarding meetings, coordinate new hire SWAG and first week logistics, review onboarding survey results, and hold scheduled check-ins with new hires.
• Provide learning management system administration, own personnel recordkeeping, coordinate culture and People Team events, and lead bi-weekly department meetings.