HR Associate (Project-Based)

Scalis LLC; Manila; Remote; PHP 180,000 - 240,000; Full time

Job summary

Scalis LLC is seeking an HR Associate to join our Philippine team and maintain accurate employee records. This role supports HR Specialists with recordkeeping, timekeeping, and government transactions, reporting to the HR Director.

It is project-based with a target start date of November 2, 2026. The ideal candidate works in Metro Manila or nearby, is proficient with Google Workspace and MS Office, and can travel to BGC for in-person tasks as needed.

Qualifications

• 1 year of HR administration or similar role preferred, internship ok.
• Strong attention to detail and data privacy.
• Proficient in written and spoken English.

Responsibilities

• Maintain and update employee records in HR database.
• Process changes to employee information and government documents.
• Organize and manage HR documents with privacy in mind.

Skills

English communication

Tools

Google Workspace

MS Office (Excel)

Job description

We are looking for an HR Associate to join our team and keep employee records accurate and up to date. The ideal candidate will handle day-to-day HR administration and support our HR Specialists across recordkeeping, timekeeping, and government agency transactions. You will report to the HR Director and work closely with the HR Specialist and the Payroll & Benefits Specialist. This is a project-based role with a target start date of November 2, 2026.

Responsibilities

• Update and maintain employee records in the HR database, keeping data complete, accurate, and current
• Process changes to employee information (personal details, position, status, government IDs) as they come in
• Organize and maintain digital 201 files and HR documents, following company standards and data privacy requirements
• Run regular data checks to find and correct missing or inconsistent entries
• Track and follow up on pending employee requirements
• Prepare timekeeping summaries for the Payroll Specialist
• Prepare and process HR forms, certificates, and routine documents
• Retrieve records and documents promptly when the HR team asks
• Support the HR Specialists with onboarding, employee relations, payroll, benefits, and offboarding tasks
• Visit SSS and Pag-IBIG offices in BGC when in-person transactions are needed, and prepare the documents beforehand
• Perform other HR-related tasks assigned by the HR Director

Requirements

• Preferably 1 year of experience in HR administration, recordkeeping, or a similar admin role (fresh graduates with relevant internship experience are welcome)
• Proficient in Google Workspace and/or MS Office, especially spreadsheets
• Highly organized, with strong attention to detail and accuracy
• Able to handle confidential information with discretion
• Clear written and spoken English
• Based in Metro Manila or nearby, and able to travel to BGC, Taguig when needed
• Reliable laptop or desktop and a stable internet connection (BYOD)
• Quiet, dedicated workspace suitable for remote work