Human Resources Assistant

Private Company, LLP; Metro Manila; On-site; PHP 180,000 - 240,000; Full time

Job summary

Private Company, LLP is seeking an HR Assistant to support post-onboarding activities, records management, and employee relations. The role focuses on maintaining HR databases, coordinating engagement initiatives, and handling administrative tasks to ensure smooth HR operations.

Responsibilities include monitoring post-onboarding, updating records, and assisting with HR reports. This on-site position is based in Greenhills, San Juan City, with a fixed-term of 6–12 months and fresh graduates

Qualifications

• Bachelor’s degree in HRM, Psychology, Business Admin or related field.
• Fresh graduates welcome; internship in HR/administration an advantage.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong communication, interpersonal, and coordination skills.
• Excellent organizational and time-management abilities with attention to detail.
• Willing to handle administrative tasks, data encoding, and documentation.
• Proactive, dependable, adaptable, and able to follow instructions.
• Willing to work on-site from Monday to Friday in Greenhills, San Juan City.
• Willing to accept fixed-term of 6 months - 1 year.
• Employee engagement and event coordination

Responsibilities

• Post-onboarding support and employee monitoring.
• Manage HR databases, records, and monitoring trackers.
• Coordinate employee engagement initiatives and events.
• Prepare event materials, announcements, and attendance lists.
• Organize and file HR documents in digital and physical formats.
• Provide general HR administrative support and data encoding.
• Assist with meeting coordination and day-to-day HR tasks.

Skills

MS Office

Education

Bachelor's degree in Human Resource Management

Bachelor's degree in Psychology

Bachelor's degree in Business Administration

Tools

Excel

Word

PowerPoint

Job description

The HR Assistant will support the Human Resources team in post-onboarding activities, employee records management, employee relations, and company events. The role will focus on maintaining accurate HR databases, coordinating employee engagement initiatives, managing digital and physical documentation, and providing general administrative support to ensure the smooth and efficient delivery of HR operations.

Roles and Responsibilities

1. Post-Onboarding & Employee Monitoring

• Coordinate and monitor post-onboarding activities, including 3rd- and 5th-month employee evaluations and follow-ups.
• Track employee progress and coordinate with employees and department heads to ensure timely completion of required assessments and documentation.
• Maintain and update employee records and monitoring trackers.

2. HR Database Management & Monitoring

• Encode, update, and maintain accurate employee information in HR databases, masterlists, and monitoring files.
• Monitor the completeness and accuracy of employee records and follow up on pending updates.
• Assist in generating HR reports and maintaining organized employee data.

3. Employee Relations & Events

• Coordinate employee engagement activities, internal events, and company celebrations.
• Assist in planning, organizing, and implementing employee relations initiatives and activities.
• Prepare event materials, announcements, attendance lists, and other logistical requirements.
• Coordinate with employees, internal teams, and external suppliers to ensure the smooth execution of activities.

4. HR Documentation & Filing

• Organize, file, and maintain employee documents in both digital and physical formats.
• Ensure HR records are properly labeled, accessible, confidential, and updated.
• Assist in preparing, scanning, printing, and filing HR forms, letters, and other documents.
• Support document retrieval and ensure proper records management.

5. General HR Administrative Support

• Provide administrative and clerical assistance to the Human Resources team.
• Assist with data encoding, document preparation, meeting coordination, and other day-to-day HR tasks.
• Perform other HR-related duties and responsibilities as assigned.

Qualifications

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or a related field.
• Open to fresh graduates; internship experience in HR or administration is an advantage.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Good communication, interpersonal, and coordination skills.
• Strong organizational and time-management skills, with keen attention to detail.
• Willing to handle administrative tasks, database encoding, and documentation.
• Proactive, dependable, adaptable, and able to follow instructions.
• Demonstrates professionalism and discretion when handling confidential employee information.
• Willing to work on-site from Monday to Friday in Greenhills, San Juan City.
• Willing to accept fixed-term of 6 months - 1 year.
• Employee engagement and event coordination
• Data encoding and records management
• Administrative and organizational skills
• Attention to detail and accuracy
• Teamwork and interpersonal communication