HR Associate (Onboarding) | Work from Office

Cloudstaff Philippines Inc.; Angeles; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Standard

Job summary

Cloudstaff Philippines Inc. is seeking an HR Associate to support onboarding, background checks, HR operations, and employee experience. You’ll ensure timely onboarding, accurate HRIS records, and compliance with labor laws while delivering a smooth lifecycle for staff.

The role requires 3–5 years in HR, a Bachelor’s degree, and familiarity with BambooHR, Workday, or Zoho People. You’ll collaborate with TA, HRBPs, and managers to optimize processes and reporting, fostering a positive work

Qualifications

• 3–5 years of HR experience with onboarding, policies, and compliance.
• Bachelor’s degree in HR, business or related field; certifications preferred.

Responsibilities

• Execute end-to-end onboarding; coordinate pre-boarding and new-hire orientation.
• Coordinate background checks and ensure audit-ready records.
• Maintain HRIS data and employee documentation; support HR operations.
• Prepare HR reports and dashboards; track onboarding KPIs.
• Ensure compliance with labor laws and company policies; drive process improvements.
• Collaborate with TA, HRBPs, IT, and managers on HR programs.

Skills

Onboarding

HR operations

Background checks

Policy compliance

Data analysis

Education

Bachelor’s degree

HR certification (PHRi/SHRM-CP)

Tools

BambooHR

Workday

Zoho People

Job description

Job Description

The HR Associate supports and executes key human resources functions, with a strong focus on onboarding, background verification, HR operations, and employee experience. This role ensures efficient delivery of HR services, adherence to company policies and labor regulations, and continuous improvement of HR processes. The HR Associate collaborates closely with stakeholders to deliver a seamless and engaging employee lifecycle experience.Key Responsibilities1. Onboarding Strategy & ExecutionExecute end-to-end onboarding processes to ensure a smooth and positive new hire experienceSupport the improvement and implementation of onboarding programs and workflowsCoordinate pre-boarding activities, ensuring timely completion of documentation, requirements, and system accessCollaborate with Talent Acquisition, HR Business Partners, and hiring managers to align onboarding plansFacilitate new hire orientation sessions and integration activitiesMaintain consistency in onboarding processes and standards across the organization2. Background Checks & Compliance SupportCoordinate background verification processes for new hiresEnsure accuracy, completeness, and timely completion of verification checksAct as liaison with third-party background screening vendorsEnsure adherence to local labor laws, company policies, and data privacy standardsSupport resolution of discrepancies and issues related to background checksMaintain accurate and audit-ready documentation and records3. HR Operations & Process SupportSupport day-to-day HR operational processes, including maintaining employee records and HRIS dataEnsure accurate and timely updates of employee data and documentationCoordinate onboarding-related logistics such as asset requests and inventory trackingProvide guidance to employees on HR policies, procedures, and tools4. Reporting, Analytics & InsightsPrepare HR reports related to onboarding, background checks, and operational metricsAnalyze data to identify trends and provide recommendations for improvementSupport the creation of dashboards and reports for stakeholdersTrack key performance indicators (KPIs) such as onboarding turnaround time, completion rates, and satisfaction scores5. Compliance, Policies & Continuous ImprovementSupport compliance with company standards, labor laws, and regulatory requirementsAssist in audit preparation by maintaining proper documentation and recordsContribute to the development and updating of HR policies and proceduresIdentify opportunities for process improvements and support implementation of enhancementsStay informed on HR trends, compliance updates, and best practices6. Project Support & Stakeholder CollaborationParticipate in HR projects and cross-functional initiativesCollaborate with internal stakeholders (TA, HRBPs, IT, Admin, and business leaders) to support HR programsAssist in coordinating deliverables and timelines for assigned initiatives

Qualifications and Requirements

Experience:

• 3-5 years of significant experience in human resources, with a focus on end-to-end onboarding, policies, and compliance
• Demonstrable expertise in handling advanced HR functions with minimal supervision

Qualifications:

• Required: Bachelor’s degree in Human Resources, Business Administration, or a related discipline
• Preferred: Certification in HR management systems, such as PHRi or SHRM-CP, or training in advanced HR practices

Software:

• Proficiency in HR systems such as BambooHR, Workday, or Zoho People for managing workflows and generating insights
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) for preparing reports and conducting data analysis

Personality Match / Soft Skills:

• Strong organisational and multitasking abilities, with a meticulous approach to managing HR tasks and responsibilities
• Excellent interpersonal and communication skills, capable of engaging with employees, managers, and external stakeholders
• Proactive and resourceful, with a commitment to delivering high-quality HR support and contributing to organisational success

Perks and Benefits

Standard