HR ASSOCIATE

Jinyi Import & Export Trading Co., Inc.; Davao del Sur; On-site; PHP 240,000 - 420,000; Full time

Job summary

Jinyi Import & Export Trading Co., Inc. is seeking a detail-oriented HR Coordinator to support daily human resources operations in our Philippines office.

You will maintain personnel records, assist recruitment, onboarding, and compliance, and coordinate with department heads to ensure smooth HR processes. The role requires a Bachelor’s degree in Psychology or HR, prior HR coordination experience, and strong organizational and communication skills to handle multi-tasking across payroll, records,

Qualifications

• Candidate must hold a Bachelor’s degree in Psychology or HR-related field.
• Prior experience as an HR Coordinator is preferred.
• Strong organization, communication, and time-management skills are essential.

Responsibilities

• Respond to HR inquiries and provide appropriate assistance.
• Maintain personnel records (payroll, leaves, information) and ensure compliance.
• Support recruitment: sourcing, background checks, shortlisting, and contracts.
• Assist onboarding and orientations for new hires.
• Support performance management processes with supervisors.
• Maintain and update the Plantilla and 201 files.
• Update employee information across HR systems and records.
• Assist in planning employee engagement activities and events.
• Support health, safety, and welfare initiatives.
• Perform other HR-related tasks as needed.

Skills

Talent sourcing

Interview scheduling

Job postings

Records management

Communication skills

Time management

Multitasking

Compliance knowledge

Data reporting

Education

Bachelor’s degree in Psychology

Human Resource Management or equivalent

Job description

DUTIES AND RESPONSIBILITIES

1. Respond to internal and external HR-related inquiries and requests, and provide appropriate assistance.
2. Maintain accurate and up-to-date personnel records (e.g., payroll, personal information, leaves, turnover) in both physical files and the HR database, ensuring compliance with employment requirements.
3. Support the recruitment and hiring process by sourcing candidates, conducting background checks, assisting in shortlisting, and preparing employment contracts.
4. Facilitate employee orientations and onboarding, and update records for new hires.
5. Assist supervisors and managers in implementing performance management procedures.
6. Maintain and regularly update the company’s Plantilla.
7. Organize and safeguard employee 201 files, ensuring proper documentation and easy retrieval.
8. Manage and update employee information in all HR systems and records.
9. Assist in planning and executing employee engagement activities and company events.
10. Support workplace health, safety, and welfare initiatives.
11. Perform other HR-related functions and tasks as may be assigned from time to time.

JOB SPECIFICATIONS/QUALIFICATIONS

EDUCATION

Bachelor’s degree holder in Psychology,

Human Resource Management or its equivalent,

EXPERIENCE

Prior experience as a Human Resource Coordinator

SKILLS & COMPETENCIES

Core Skills:

• Talent Sourcing and Recruitment Coordination
• Interview Scheduling and Onboarding Assistance
• Job Posting and Candidate Tracking
• Inventory Management of Office Supplies
• Supplier Coordination and Procurement Requests
• Basic Labor Law and Company Policy Compliance
• Records Management and Filing
• Communication and Interpersonal Skills
• Time Management and Multitasking
• Basic Data Reporting (e.g., recruitment status, supply requests)

Core Competencies:

• Attention to Detail:Ensures accuracy in job postings, supply monitoring, and compliance documentation.
• Organization Skills:Maintains systematic records of applicants, supplies, and compliance files.
• Proactivity:Anticipates staffing needs, supply shortages, and compliance deadlines.
• Team Collaboration:Coordinates closely with department heads and suppliers.
• Problem-Solving:Resolves minor issues related to supplies, candidate processing, or document submissions.