HR Assistant – Timekeeping & Payroll Compliance

Sky Ads Inc; Palayan; On-site; PHP 279,000 - 446,000; Full time

Job summary

Sky Ads Inc. is seeking a detail-oriented HR Assistant focused on Timekeeping and Payroll Compliance. You will manage attendance records, review biometric data, and support payroll computations with high numerical accuracy.

The role requires strong knowledge of Philippine labor standards and hands-on experience with attendance and payroll cutoffs. The candidate should have a Bachelor's degree in HR/BA and at least 2 years of timekeeping payroll experience, with excellent Excel or Google Sheets

Qualifications

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• Minimum 2 years of actual experience in employee timekeeping and payroll preparation/computation.
• Hands-on experience reviewing attendance logs and payroll cutoffs.
• Ability to perform payroll-related computations beyond data encoding.
• Strong knowledge of Philippine labor standards and DOLE rules (overtime, holidays, rest days).
• Proficient in Microsoft Excel or Google Sheets.

Responsibilities

• Maintain accurate daily attendance and timekeeping records across the company.
• Review biometric records, schedules, approved overtime, leaves, rest days, and holiday work.
• Prepare and validate attendance data before every payroll cutoff.
• Compute and verify payroll components such as overtime, night differential, and absences.
• Reconcile attendance and payroll data and identify discrepancies.
• Investigate missing punches, inconsistent logs, and schedule issues.
• Ensure approvals and documents are complete before payroll processing.
• Apply Philippine labor standards and DOLE rules to wage computations.
• Monitor tardiness, undertimes, absences and attendance violations.
• Prepare attendance notices and summaries for HR action.

Skills

Excel

Education

Bachelor's degree in HR/BA

Job description

About the role

Sky Ads Inc. is looking for a detail-oriented and experienced HR Assistant – Timekeeping & Payroll Compliance who can accurately manage employee attendance records, timekeeping, payroll-support computations, and attendance-related compliance. The position requires strong numerical accuracy, knowledge of Philippine labor standards, and actual experience processing attendance and payroll-related computations.

Key responsibilities

• Maintain accurate company-wide daily attendance and timekeeping records.
• Review biometric records, employee schedules, approved overtime, leaves, rest days, and holiday work.
• Prepare and validate attendance information before every payroll cutoff.
• Compute and verify attendance-related payroll components, including regular overtime, rest-day overtime, holiday overtime, night shift differential, holiday and rest-day pay, lateness, undertime, absences, and other applicable attendance-based adjustments.
• Reconcile attendance and payroll-support data and identify discrepancies before submission.
• Investigate missing punches, inconsistent logs, duplicate entries, incorrect schedules, and other timekeeping concerns.
• Ensure supporting approvals and documents are complete before payroll processing.
• Apply applicable Philippine labor standards and DOLE rules regarding working hours, overtime, night work, holidays, rest days, and related wage computations.
• Monitor employee tardiness, absences, undertime, missed punches, and repeated attendance violations.
• Prepare attendance notices, violation records, NTE-support documents, and attendance summaries for HR action when necessary.

About you

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field is preferred.
• Minimum 2 years of actual experience in employee timekeeping and payroll preparation/computation.
• Must have hands-on experience reviewing attendance logs and payroll cutoffs.
• Must be able to perform actual payroll-related computations and not only data encoding.
• Working knowledge of Philippine labor standards and DOLE rules related to overtime, night shift differential, holidays, rest days, lateness, undertime, and absences.
• Strong Microsoft Excel or Google Sheets skills.
• Strong numerical accuracy and attention to detail.
• Able to identify missing punches, duplicate entries, incorrect schedules, inconsistent records, and payroll variances.
• Organized, deadline-driven, and capable of working accurately under strict payroll cutoff schedules.
• Trustworthy and highly discreet when handling confidential employee and payroll information.