HR Assistant (Billing and Training Coordinator)

AMBER GOLDEN CHAIN OF RESTAURANTS CORPORATION; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

AMBER GOLDEN CHAIN OF RESTAURANTS CORPORATION in the Philippines seeks an Admin Officer to support Training & Development and billing operations. You will prepare training materials, coordinate logistics, process payments, and ensure accurate records.

Requirements include a Bachelor's degree in Psychology, HRM, or Business Administration, strong problem-solving, high EQ, and the ability to start immediately.

Qualifications

• Bachelor's degree in Psychology, HRM, Business Administration, or related field.
• Strong problem-solving abilities and high emotional intelligence.
• Ability to work independently with minimal supervision.
• Familiarity with local labor laws is a strong advantage.
• Availability to start immediately.

Responsibilities

• Coordinate development and delivery of training programs and materials.
• Organize training logistics and schedules for sessions.
• Administer post-training assessments and track completion.
• Audit and verify billing statements against timecards and approvals.
• Prepare billing summaries and assist in payment processing.
• Liaise with department heads and agencies to resolve discrepancies.

Skills

Problem-solving

Emotional intelligence

Attention to detail

Autonomy

Education

Bachelor's degree in Psychology/HRM/Business Administration

Job description

Job description:

A. Training & Development

• Module & Material Preparation: Coordinate the development of training materials, prepare teaching aids, and organize comprehensive session plans.

• Logistics & Delivery: Organize training schedules, manage room reservations and equipment, and assist in delivering or facilitating training courses.

• Program Evaluation & Tracking: Administer post-training assessments and surveys, track participant completion, and evaluate feedback to ensure training effectiveness.

B. Billing

• Billing Verification & Review: Audit and verify billing statements from external manpower service providers against actual timecards, overtime slips, and attendance records to ensure mathematical accuracy and compliance with agreed rates.

• Approval & Authorization Management: Validate signatures, verify proper approval routing, and coordinate with department heads and SOCs for cost allocation and billing sign-offs.

• Provider & Internal Stakeholder Liaison: Act as the primary point of contact between manpower agencies, department heads, and the Accounting Department to resolve billing discrepancies and streamline payment workflows.

• Payment Processing & Reporting: Prepare billing summaries and collaborate with the Accounts Payable Supervisor to process accurate, timely payments to service providers.

• Operational Support: Perform additional administrative and departmental tasks as required to support team objectives.

Qualifications

• Education: Bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field (equivalent experience will be considered).

• Skills: Strong problem-solving abilities, high emotional intelligence, and keen attention to detail.

• Autonomy: Ability to work effectively with minimal supervision.

• Legal Knowledge: Familiarity with local labor laws and best workplace practices is a strong advantage.

• Availability: Candidates who can start immediately are highly preferred.