HR Assistant

Trainovate Inc.; Muntinlupa; On-site; PHP 223,000 - 357,000; Full time

Job summary

Trainovate Inc. is seeking an HR Assistant to provide essential administrative support to the Human Resources department.

The role covers recruitment, onboarding, employee records management, benefits administration, and general office duties to ensure smooth operations. Key responsibilities include posting jobs, screening resumes, preparing contracts, maintaining 201 files, handling HR inquiries, implementing policies, and preparing reports and presentations.

Responsibilities

• Recruitment and onboarding duties including posting jobs, screening resumes, and scheduling interviews.
• Prepare employment contracts and onboarding documentation.
• Support onboarding and orientation for new hires.
• Maintain and update employee records, both physical and digital.
• File HR documents (201 files, disciplinary records, certificates) accurately and timely.
• Respond to HR inquiries and provide clerical support as needed.
• Assist in implementing HR policies and procedures.
• Prepare HR reports, memos, and presentations.
• Plan and organize employee activities, trainings, and company events.
• Gather feedback via employee surveys.

Job description

About the role

The HR Assistant provides administrative support to the Human Resources department. This role assists in daily HR functions including recruitment, employee records management, benefits administration, and general office support, ensuring smooth and efficient business operations.

Key Responsibilities

1. Recruitment and Onboarding

• Assist in job posting, screening resumes, and scheduling interviews.
• Prepare employment contracts and other onboarding documentation.
• Support the onboarding and orientation process for new hires.

2. Employee Records and Documentation

• Maintain and update employee records, both physical and digital.
• Ensure accurate and timely filing of HR-related documents (e.g., 201 files, disciplinary records, certifications).

3. HR Administration and Support

• Respond to HR-related inquiries and provide clerical support as needed.
• Assist in the implementation of HR policies and procedures.
• Prepare HR-related reports, memos, and presentations.

4. Employee Engagement and Events

• Help plan and organize employee activities, trainings, and company events.
• Assist in conducting employee satisfaction surveys and gathering feedback.