HR Assistant

TechTime Trade Corp.; Manila; On-site; PHP 246,000 - 335,000; Full time

Job summary

TechTime Trade Corp. is seeking a proactive HR Assistant to join our Manila team. The role spans recruitment, HR administration, payroll support, employee engagement, and training.

The successful candidate will handle confidential information with discretion, maintain records, and ensure accurate HR processes. Fresh graduates are welcome, and onsite work at Gagalangin, Tondo, Manila is required.

Qualifications

• Graduate of Bachelor of Science in Psychology, Human Resource Management, or any related field.
• Fresh graduates are encouraged to apply; relevant HR experience is an advantage.
• Computer literate and proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Knowledgeable in creating publication materials (PubMats) for recruitment campaigns and company events; Canva experience is an advantage.
• Detail-oriented with high accuracy in data entry and documentation.
• Excellent organizational, communication, and interpersonal skills.
• Strong ability to prioritize tasks, multitask, and manage time effectively.
• Capable of working in a fast-paced environment and handling pressure.
• Trustworthy and able to handle confidential information with discretion.
• Willing to work onsite in Gagalangin, Tondo, Manila.

Responsibilities

• Assist in recruitment and selection processes, post vacancies, coordinate interviews, and update applicant tracking system.
• Maintain accurate employee records and HR documents, respond to inquiries.
• Assist payroll processing with attendance, overtime, and leave records.
• Coordinate employee training programs and support engagement activities.
• Serve as first point of contact for employee relations and grievances, supporting resolution.
• Assist in HR compliance and reporting, including turnover and recruitment metrics.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Detail-oriented

Discretion

Education

BS in Psychology

BS in Human Resource Management

Related field

Tools

Microsoft Office

Canva

Job description

HR ASSISTANT

Location: Gagalangin, Tondo, Manila
Employment Type: Full-time
Reports To: HR Manager

JOB SUMMARY

We are looking for a proactive, organized, and detail-oriented HR Assistant to join our growing team!

The successful candidate will provide administrative and operational support across various Human Resources functions, including recruitment and selection, employee relations, payroll and benefits administration, employee engagement, training and development, and HR documentation.

The ideal candidate must possess excellent communication and organizational skills, demonstrate a high level of accuracy, and be capable of handling confidential employee information with professionalism and discretion.

KEY RESPONSIBILITIES

1. Recruitment and Selection

• Assist in posting job vacancies on various job boards and social media platforms.

• Coordinate interviews, schedule candidate meetings, and provide support throughout the hiring process.

• Maintain the applicant tracking system and ensure timely updates regarding application and interview status.

2. HR Administration and Employee Records

• Maintain accurate and updated physical and electronic employee records.

• Prepare and process HR documents, including employment contracts, letters, and other correspondence.

• Respond to employees' general HR-related inquiries.

3. Payroll, Compensation, and Benefits

• Assist in payroll processing by ensuring accurate attendance, overtime, and leave records.

• Help address and resolve payroll-related concerns in a timely manner.

• Monitor employee leave balances, including vacation and sick leave, and maintain updated leave records.

4. Employee Engagement and Training

• Assist in coordinating employee training programs, seminars, and workshops.

• Support employee engagement activities and company events.

5. Employee Relations and Grievance Management

• Serve as the initial point of contact for employees raising workplace concerns, grievances, interpersonal conflicts, and other HR-related matters.

• Assist in investigating employee grievances and facilitating fair and timely conflict resolution.

• Maintain confidential and detailed records of employee complaints, actions taken, and resolutions.

• Guide employees through the grievance resolution process in accordance with company policies.

• Coordinate with HR management to recommend improvements to policies and practices based on recurring employee concerns.

6. HR Compliance and Reporting

• Assist in ensuring compliance with applicable labor laws, regulations, and company policies.

• Prepare and maintain HR reports, including employee turnover, recruitment metrics, and other HR-related data.

QUALIFICATIONS AND REQUIREMENTS

• Graduate of Bachelor of Science in Psychology, Human Resource Management, or any related field.

• Fresh graduates are encouraged to apply! Relevant HR experience is an advantage.

• Computer literate and proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

• Knowledgeable in creating publication materials (PubMats) for recruitment campaigns and company events. Experience using Canva is an advantage.

• Detail-oriented, with a high level of accuracy in data entry and documentation.

• Excellent organizational, communication, and interpersonal skills.

• Strong ability to prioritize tasks, multitask, and manage time effectively.

• Capable of working in a fast-paced environment and handling pressure.

• A fast learner who is adaptable and willing to take on new responsibilities.

• Trustworthy and able to handle confidential information with discretion.

• Willing to work onsite in Gagalangin, Tondo, Manila.