HR and Admin Assistant/Fulltime

Dempsey Resource Management Inc.; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

A human resources management firm in Quezon City is seeking an HR and Admin Assistant to provide clerical support and assist with day-to-day HR operations. The ideal candidate has experience in HR assistance and strong communication skills, along with a degree in Human Resources. This full-time, onsite position requires a proactive approach to handling HR issues and assisting management.

Qualifications

• Proven experience as an HR Assistant, Admin Assistant, or relevant position.
• Hands-on experience with an HRIS or HRMS.
• Basic knowledge of labor laws.
• Strong organizational and time-management skills.

Responsibilities

• Assist with day to day operations of HR functions and duties.
• Provide clerical and administrative support to HR executives.
• Compile and update employee records.
• Preparing reports on staffing, training, grievances, and evaluations.
• Coordinating HR projects and taking meeting minutes.
• Handling employee requests regarding HR rules and regulations.
• Assisting in payroll data collection (absences, leaves, etc).
• Communicating with public services when needed.
• Managing complaints and grievance procedures.
• Coordinating candidate communications and interview schedules.
• Conducting initial orientation for new hires.
• Source candidates and update database.
• Answering phones and scheduling appointments.
• Planning meetings and taking detailed notes.
• Writing emails, memos, letters and forms.
• Assisting in regular report preparation and filing.

Skills

Fast computer typing skills (MS Office)

Excellent organizational skills

Strong communications skills

Time management

Strong communication

Education

Degree in Human Resources or related field

Tools

HRIS

HRMS

ATS software

Job description

Position: HR and Admin Assistant

Working location : North Fairview Quezon City

Job type: fulltime, onsite, direct hire and urgent

Preferred Female age 35 below and degree holder

Complete requirements, PSA, TOR, NBI, SSS, Philhealth, Pag-ibig, TIN number, 2 character references and Occupational Health Certificate

Medical to be followed once hire

1. Assisting with day to day operations of the HR functions and duties
2. Providing clerical and administrative support to Human Resources executives
3. Compiling and updating employee records (hard and soft copies)
4. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
5. Coordinate HR projects (meetings, training, surveys etc) and take minutes
6. Deal with employee requests regarding human resources issues, rules, and regulations
7. Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
8. Communicate with public services when necessary
9. Properly handle complaints and grievance procedures
10. Coordinate communication with candidates and schedule interviews
11. Conduct initial orientation to newly hired employees
12. Source candidates and update our database
13. Answer and direct phone calls
14. Organize and schedule appointments
15. Plan meetings and take detailed minutes
16. Write and distribute email, correspondence memos, letters, faxes and forms
17. Assist in the preparation of regularly scheduled reports
18. Develop and maintain a filing system
19. Update and maintain office policies and procedures
20. Book travel arrangements
21. Submit and reconcile expense reports
22. Provide general support to visitors
23. Act as the point of contact for internal and external clients
24. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

QUALIFICATIONS

1. Proven experience as an HR Assistant, Admin Assistant, Staff Assistant or relevant human resources/administrative position
2. Fast computer typing skills (MS Office, in particular)
3. Hands-on experience with an HRIS or HRMS
4. Familiarity with ATS software and resume databases
5. Basic knowledge of labor laws
6. Excellent organizational skills and time management skills
7. Strong communications skills
8. Degree in Human Resources or related field