HR Assistant

SOUTHERN ARMS CORPORATION; Cagayan de Oro; On-site; PHP 223,000 - 357,000; Full time

Job summary

Southern Arms Corporation is seeking an HR Assistant to provide essential administrative support to the HR team in Cagayan de Oro, Misamis Oriental. This full-time role focuses on maintaining employee records and facilitating HR operations.

The position includes recruitment coordination, payroll and benefits support, document preparation, training coordination, and ensuring compliance with HR policies. A professional, confidential approach is required.

Qualifications

• Experience in an HR administrative or similar support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficient with Word, Excel, and PowerPoint.
• Familiarity with HR management systems and HR best practices.
• Attention to detail and confidentiality.

Responsibilities

• Process and maintain employee records and contracts.
• Assist with recruitment: schedule interviews and ads.
• Support payroll, benefits, and leave administration.
• Prepare HR documents: offers, contracts, handbooks.
• Maintain HR databases and data accuracy.
• Answer employee queries and support HR policies.
• Assist with HR training, inductions, and events.
• Ensure compliance with employment laws and policies.
• Coordinate with recruitment firms and regulatory bodies.
• Perform general admin duties like meetings and reports.

Skills

HR Admin

Organizational Skills

MS Office

HRIS

Communication

Education

Bachelor's in HR or Business Admin

Tools

HRMS

Payroll Software

Job description

About the role

We are seeking a dedicated and organised HR Assistant to join the Human Resources team at Southern Arms Corporation. This is a full-time position based in Cagayan de Oro, Misamis Oriental. The HR Assistant will provide essential administrative support to the HR department, ensuring smooth day-to-day operations and contributing to the effective management of human resources functions across the organisation. This role is vital in supporting HR initiatives, maintaining employee records, and facilitating communication between HR management and staff.

Key responsibilities

• Processing and maintaining employee records, including personnel files, contracts, and documentation in compliance with company policies and relevant regulations
• Assisting with recruitment activities, including scheduling interviews, preparing job advertisements, and coordinating with candidates
• Supporting the administration of payroll, benefits, and leave management systems
• Preparing HR documentation, including offer letters, employment contracts, and employee handbooks
• Maintaining HR databases and ensuring accurate record-keeping and data management
• Responding to employee queries and providing administrative support regarding HR policies and procedures
• Assisting with the organisation of HR training programmes, induction sessions, and team events
• Supporting compliance with employment legislation and internal HR policies
• Coordinating with external agencies, including recruitment firms and regulatory bodies, as required
• Performing general administrative duties such as scheduling meetings, managing correspondence, and preparing reports

What we’re looking for

• Proven experience in an HR administrative or similar administrative support role
• Strong organisational and time-management skills with the ability to multitask effectively
• Excellent communication skills, both written and verbal, with the ability to interact professionally with employees at all levels
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Familiarity with HR management systems and databases
• Knowledge of employment legislation and HR best practices
• Attention to detail and accuracy, particularly when handling sensitive employee information
• Ability to maintain confidentiality and handle sensitive information professionally
• A professional and courteous approach with strong customer service orientation
• Relevant qualification in Human Resources, Business Administration, or a related field is preferred

What we offer

Southern Arms Corporation is committed to supporting the development and wellbeing of our employees. We offer competitive remuneration packages, opportunities for professional development and career progression within a growing organisation. Our workplace culture emphasises teamwork, integrity, and continuous improvement. We provide a supportive working environment where your contributions are valued and recognised. Employees benefit from a range of employment benefits in accordance with local regulations and company policy.

About us

Southern Arms Corporation is a respected organisation operating in the administration and business support sector. We are committed to delivering excellence in all aspects of our operations and maintaining the highest standards of professionalism and integrity. Our team is composed of dedicated professionals who are passionate about supporting the success of the organisation and our employees. We foster a culture of collaboration, accountability, and continuous improvement, where every team member plays an important role in achieving our objectives.