HR and Admin Assistant

Lifeline 16911 Medical Inc.; Parañaque; On-site; PHP 201,000 - 312,000; Full time

Job summary

Lifeline 16911 Medical Inc. is seeking an HR Assistant to provide administrative and operational support across the Human Resources function, handling employee records, recruitment, onboarding, attendance, benefits, and employee relations in a healthcare setting.

The HR Assistant will work closely with employees, department heads, and management to support a positive, organized, and professional workplace environment.

Qualifications

• Bachelor's degree in HR Management, Psychology, Business Administration, or a related field.
• Experience in HR Assistant, HR Staff, or administrative role preferred.
• Fresh graduates with relevant internship experience may be considered.
• Knowledge of basic HR practices, recruitment, timekeeping, and employee records management.
• Familiarity with Philippine labor laws and government-mandated benefits is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to handle confidential information with discretion.
• Willing to work in a fast-paced healthcare/medical environment.
• Willing to work flexible hours when required by business operations.

Responsibilities

• Assist in recruitment: posting vacancies, screening applications, scheduling interviews, and coordinating with applicants.
• Maintain updated database of applicants and recruitment records.
• Assist with pre-employment requirements and background checks.
• Coordinate job offers, employment documents, and onboarding schedules for newly hired employees.
• Assist in coordinating recruitment activities for medical, administrative, and operational positions.
• Maintain accurate and confidential employee 201 files and HR records.
• Prepare employment-related documents, certificates, memoranda, and other HR correspondence.
• Update employee information, including personal details, employment status, department assignments, and other records.
• Assist in monitoring employee contracts, probationary periods, regularization, promotions, transfers, and other employment changes.
• Ensure proper filing and organization of HR documents, both physical and electronic.
• Monitor the building and facilities, including cleanliness, safety, and general upkeep, and report any concerns requiring attention.
• Coordinate and assist with maintenance, repairs, and other building-related services to ensure facilities remain safe and functional.
• Assist in monitoring employee attendance, schedules, leaves, absences, tardiness, and undertime.
• Review and consolidate timekeeping records and coordinate discrepancies with concerned employees and supervisors.
• Assist in preparing attendance-related reports and documents for payroll processing.
• Assist employees with inquiries regarding company benefits, leaves, government-mandated benefits, and other HR concerns.
• Assist in processing employee benefits and required documentation.
• Coordinate with payroll and other departments regarding employee compensation and benefits concerns.
• Help maintain accurate records related to benefits and employee entitlements.
• Serve as a first point of contact for routine employee HR concerns and inquiries.
• Assist in communicating and implementing company policies, procedures, and HR programs.
• Support employee engagement activities, company events, meetings, and HR initiatives.
• Assist in documenting employee concerns, disciplinary matters, and other HR cases as directed by the HR Manager.
• Maintain professionalism, confidentiality, and fairness when handling sensitive employee matters.
• Assist the HR Department in ensuring compliance with company policies and Philippine labor laws and regulations.
• Help prepare reports and documentation required for internal audits and government-related requirements.
• Assist in the implementation of HR policies, procedures, and programs.
• Perform other HR-related administrative duties and special projects as assigned.

Skills

HR practices

Recruitment

Timekeeping

Employee records management

MS Office

Communication skills

Discretion

Organizational skills

Attention to detail

Education

Bachelor's degree in HR/Related field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

The HR Assistant provides administrative and operational support to the Human Resources Department in managing employee records, recruitment, onboarding, attendance, benefits, employee relations, and other HR-related activities. The role ensures that HR processes are carried out accurately, efficiently, and in accordance with company policies and applicable labor regulations.

The HR Assistant will work closely with employees, department heads, and management to support a positive, organized, and professional workplace environment.

Key Responsibilities

Recruitment and Staffing

• Assist in the recruitment process, including posting job vacancies, screening applications, scheduling interviews, and coordinating with applicants.

• Maintain an updated database of applicants and recruitment records.

• Assist with pre-employment requirements and background checks.

• Coordinate job offers, employment documents, and onboarding schedules for newly hired employees.

• Assist in coordinating recruitment activities for medical, administrative, and operational positions.

Employee Records and HR Administration

• Maintain accurate and confidential employee 201 files and HR records.

• Prepare employment-related documents, certificates, memoranda, and other HR correspondence.

• Update employee information, including personal details, employment status, department assignments, and other relevant records.

• Assist in monitoring employee contracts, probationary periods, regularization, promotions, transfers, and other employment changes.

• Ensure proper filing and organization of HR documents, both physical and electronic.

Monitor the building and facilities, including cleanliness, safety, and general upkeep, and report any concerns requiring attention.

Coordinate and assist with maintenance, repairs, and other building-related services to ensure the facilities remain safe and functional.

Timekeeping and Attendance

• Assist in monitoring employee attendance, schedules, leaves, absences, tardiness, and undertime.

• Review and consolidate timekeeping records and coordinate discrepancies with concerned employees and supervisors.

• Assist in preparing attendance-related reports and documents for payroll processing.

Compensation and Benefits Support

• Assist employees with inquiries regarding company benefits, leaves, government-mandated benefits, and other HR concerns.

• Assist in processing employee benefits and required documentation.

• Coordinate with payroll and other departments regarding employee compensation and benefits concerns.

• Help maintain accurate records related to benefits and employee entitlements.

Employee Relations

• Serve as a first point of contact for routine employee HR concerns and inquiries.

• Assist in communicating and implementing company policies, procedures, and HR programs.

• Support employee engagement activities, company events, meetings, and other HR initiatives.

• Assist in documenting employee concerns, disciplinary matters, and other employee relations cases as directed by the HR Manager.

• Maintain professionalism, confidentiality, and fairness when handling sensitive employee matters.

Compliance and HR Support

• Assist the HR Department in ensuring compliance with company policies and applicable Philippine labor laws and regulations.

• Help prepare reports and documentation required for internal audits and government-related requirements.

• Assist in the implementation of HR policies, procedures, and programs.

• Perform other HR-related administrative duties and special projects as assigned.

Qualifications

• Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field.

• Previous experience in an HR Assistant, HR Staff, or administrative role is preferred.

• Fresh graduates with relevant internship experience may be considered.

• Knowledge of basic HR practices, recruitment, timekeeping, and employee records management.

• Familiarity with Philippine labor laws and government-mandated benefits is an advantage.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and able to maintain accurate records.

• Able to handle confidential information with discretion.

• Willing to work in a fast-paced healthcare/medical environment.

• Willing to work flexible hours when required by business operations.

Key Competencies

• Confidentiality and Integrity

• Communication Skills

• Organization and Attention to Detail

• Time Management

• Customer Service Orientation

• Teamwork and Collaboration

• Problem-Solving

• Adaptability

• Professionalism

• Knowledge of HR Policies and Procedures

Working Environment

The HR Assistant will work in a professional healthcare environment and will regularly coordinate with employees from different departments, including medical, emergency response, administrative, and support teams. The position requires professionalism, discretion, accuracy, and the ability to manage multiple HR tasks while supporting the company's operational needs.