HR / Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)

Elite Virtual Employment Solutions ( EVES ); Tuguegarao; Presencial; PHP 320.000 - 420.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

14th month pay

Paid time off

Competitive salary

Growth opportunities

Inclusive culture

Equal opportunity employer

Descripción de la vacante

Elite Virtual Employment Solutions (EVES) is seeking an HR/Administrative Assistant with experience in HR, payroll, timekeeping, accounts payable, and admin tasks. The role focuses on processing payroll, maintaining employee records, handling invoices, and coordinating with vendors to ensure timely payments.

The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks while complying with company policies in a predominantly onsite setting across Tuguegarao City

Formación

• Strong attention to detail and accuracy in handling HR and financial documents.
• Proficiency with HR/payroll software such as Heartland, 7Shifts, Plate IQ, and DocuSign.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills for liaison with vendors and internal managers.
• Experience with timekeeping and payroll processes is a plus.

Responsabilidades

• Review and verify administrative documents, invoices, and employee records for accuracy.
• Support vendor communications and respond to payment inquiries; monitor overdue invoices.
• Maintain onboarding, timekeeping, and termination records with proper documentation.
• Oversee payroll compliance and timekeeping systems to ensure accuracy.
• Manage Heartland, 7Shifts, Plate IQ data; pull reports and clear system warnings.
• Coordinate monthly signature requests via DocuSign and ensure timely completion.

Conocimientos

Attention to detail

Multitasking

Communication

Payroll knowledge

HR coordination

Herramientas

Heartland

7Shifts

Plate IQ

DocuSign

Descripción del empleo

Position Title: Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)

Location: Tuguegarao City, Cagayan / Angeles City, Pampanga / Baguio City, Benguet (Onsite)

About EVES:

Elite Virtual Employment Solutions (EVES) is a leading offshoring company headquartered in Tuguegarao City, Cagayan. We specialize in connecting global businesses with top-tier talent from provincial areas of the Philippines. We offer opportunities for professionals to work with and learn from international clients, providing competitive benefits and professional growth. As part of our commitment to delivering high-quality support to our clients, we are seeking a highly organized and detail-oriented HR/Administrative Assistant.

Why Work With Us?

• Above-average benefits, including health insurance and paid time off

• Offers 14th month pay and other allowances

• Competitive salary

• Opportunities for professional growth and advancement

• A positive and inclusive company culture

• Equal employment opportunities

Job Overview:

The HR/Administrative Assistant will be responsible for managing various administrative tasks to ensure efficient operation of the company’s processes. The ideal candidate will be detail-focused, proficient in handling time-sensitive tasks, and able to manage communications with vendors and internal staff. The role includes daily, weekly, bi-weekly, and monthly duties that support HR, finance, and operational workflows.

Key Responsibilities:

• Review and verify administrative documentation, including logbooks, invoices, and employee records, ensuring accuracy and compliance with company policies. Address any discrepancies or issues and **escalate** questionable entries as needed.

• Assist vendors by responding to payment inquiries and managing overdue invoice concerns.

• Ensure that paperwork related to employee management, such as onboarding, timekeeping, and termination records, is correctly completed and filed. Verify forms and request missing documentation from General Managers when necessary.

• Oversee payroll compliance, ensuring that labor reports, minimum wage regulations, and timekeeping systems are accurate and up to date. Monitor break violations and review timecard discrepancies for auto clock-outs.

• Manage company systems like Heartland, 7Shifts, and Plate IQ, ensuring data is accurate and regularly updated. Pull reports, process termination records, and ensure system warnings are cleared.

• Coordinate monthly signature requests using DocuSign and track completion by employees. Generate employee reports for internal use and ensure all documentation is signed and submitted in a timely manner.

• Regularly update employee records in Heartland, including wage adjustments and compliance with labor laws, ensuring that all relevant employee and payroll data are accurate and up to date.

Qualifications

• Strong attention to detail and accuracy in handling financial and HR documents.

• Proficiency in using administrative software such as Heartland, 7Shifts, Plate IQ, and DocuSign.

• Ability to handle multiple tasks and meet deadlines.

• Strong communication skills, with the ability to liaise effectively with vendors and managers.

• Experience with timekeeping and payroll systems is a plus.