HR / Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)

Elite Virtual Employment Solutions ( EVES ); Angeles; On-site; PHP 254,000 - 304,000; Full time

Benefits offered by this job

Health insurance

Paid time off

14th month pay

Competitive salary

Professional growth opportunities

Job summary

Elite Virtual Employment Solutions (EVES) is seeking an organized Administrative Assistant with experience in HR, payroll, timekeeping, and accounts payable to support our growing operations across Tuguegarao City, Angeles City, and Baguio City. This onsite role focuses on accurate documentation, vendor communications, and payroll compliance.

The successful candidate will manage logbooks, invoices, onboarding, timekeeping records, and keep Heartland, 7Shifts, Plate IQ, and DocuSign up to date,

Qualifications

• Strong attention to detail and accuracy in handling financial and HR documents.
• Proficiency in using Heartland, 7Shifts, Plate IQ, and DocuSign.
• Ability to handle multiple tasks and meet deadlines.
• Strong communication skills, with the ability to liaise effectively with vendors and managers.
• Experience with timekeeping and payroll systems is a plus.

Responsibilities

• Review and verify administrative documentation, including logbooks, invoices, and employee records, ensuring accuracy and compliance with company policies. Address any discrepancies or issues and escalate questionable entries as needed.
• Assist vendors by responding to payment inquiries and managing overdue invoice concerns.
• Ensure that paperwork related to employee management, such as onboarding, timekeeping, and termination records, is correctly completed and filed. Verify forms and request missing documentation from General Managers when necessary.
• Oversee payroll compliance, ensuring that labor reports, minimum wage regulations, and timekeeping systems are accurate and up to date. Monitor break violations and review timecard discrepancies for auto clock-outs.
• Manage company systems like Heartland, 7Shifts, and Plate IQ, ensuring data is accurate and regularly updated. Pull reports, process termination records, and ensure system warnings are cleared.
• Coordinate monthly signature requests using DocuSign and track completion by employees. Generate employee reports for internal use and ensure all documentation is signed and submitted in a timely manner.
• Regularly update employee records in Heartland, including wage adjustments and compliance with labor laws, ensuring that all relevant employee and payroll data are accurate and up to date.

Skills

Attention to detail

Time management

Communication skills

Vendor liaison

Tools

Heartland

7Shifts

Plate IQ

DocuSign

Job description

Position Title: Administrative Assistant (with experience in HR/Payroll/Timekeeping/AP)

Location: Tuguegarao City, Cagayan / Angeles City, Pampanga / Baguio City, Benguet (Onsite)

About EVES:

Elite Virtual Employment Solutions (EVES) is a leading offshoring company headquartered in Tuguegarao City, Cagayan. We specialize in connecting global businesses with top-tier talent from provincial areas of the Philippines. We offer opportunities for professionals to work with and learn from international clients, providing competitive benefits and professional growth. As part of our commitment to delivering high-quality support to our clients, we are seeking a highly organized and detail-oriented HR/Administrative Assistant.

Why Work With Us?

• Above-average benefits, including health insurance and paid time off

• Offers 14th month pay and other allowances

• Competitive salary

• Opportunities for professional growth and advancement

• A positive and inclusive company culture

• Equal employment opportunities

Job Overview:

The HR/Administrative Assistant will be responsible for managing various administrative tasks to ensure efficient operation of the company’s processes. The ideal candidate will be detail-focused, proficient in handling time-sensitive tasks, and able to manage communications with vendors and internal staff. The role includes daily, weekly, bi-weekly, and monthly duties that support HR, finance, and operational workflows.

Key Responsibilities:

• Review and verify administrative documentation, including logbooks, invoices, and employee records, ensuring accuracy and compliance with company policies. Address any discrepancies or issues and **escalate** questionable entries as needed.

• Assist vendors by responding to payment inquiries and managing overdue invoice concerns.

• Ensure that paperwork related to employee management, such as onboarding, timekeeping, and termination records, is correctly completed and filed. Verify forms and request missing documentation from General Managers when necessary.

• Oversee payroll compliance, ensuring that labor reports, minimum wage regulations, and timekeeping systems are accurate and up to date. Monitor break violations and review timecard discrepancies for auto clock-outs.

• Manage company systems like Heartland, 7Shifts, and Plate IQ, ensuring data is accurate and regularly updated. Pull reports, process termination records, and ensure system warnings are cleared.

• Coordinate monthly signature requests using DocuSign and track completion by employees. Generate employee reports for internal use and ensure all documentation is signed and submitted in a timely manner.

• Regularly update employee records in Heartland, including wage adjustments and compliance with labor laws, ensuring that all relevant employee and payroll data are accurate and up to date.

Qualifications

• Strong attention to detail and accuracy in handling financial and HR documents.

• Proficiency in using administrative software such as Heartland, 7Shifts, Plate IQ, and DocuSign.

• Ability to handle multiple tasks and meet deadlines.

• Strong communication skills, with the ability to liaise effectively with vendors and managers.

• Experience with timekeeping and payroll systems is a plus.