HR Specialist

CEF SOLUTIONS PHILIPPINES INC.; Mandaluyong; Hybrid; PHP 279,000 - 446,000; Full time

Job summary

CEF Philippines Solutions Inc. is seeking a highly organized Admin Generalist to provide essential administrative support across HR, TA, IT, and Finance. The role manages day-to-day office tasks, supports departmental needs, and ensures smooth cross-team coordination.

The ideal candidate will demonstrate multitasking abilities, attention to detail, and strong communication skills to maintain accurate HR records and assist with recruitment and benefits administration.

Qualifications

• Experience in administrative/generalist roles supporting multiple departments.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication; ability to work independently.

Responsibilities

• Assist in onboarding new hires, including documentation and orientation.
• Respond to employee inquiries, address concerns, resolve issues promptly.
• Administer statutory benefits such as SSS, PhilHealth, Pag-IBIG and health insurance.
• Maintain accurate employee records, contracts, and HR docs.
• Support timekeeping processes for payroll data collection.
• Assist with employee relations initiatives to foster a positive workplace.
• Provide recruitment support: postings, interviews, candidate communications.
• Manage candidate records and documentation throughout recruitment.
• Assist IT with equipment inventory and tech assistance tracking.
• Support Finance with invoice processing and expense tracking.
• Perform general office duties: supplies, equipment, communications.
• Organize company events, team meetings, training sessions.
• Assist cross-department projects and ad-hoc tasks.

Skills

Organizational skills

Multitasking

HR processes

Communication

Tools

MS Office Suite

Job description

About us

CEF Philippines Solutions Inc. is a Consulting Services and Business Process Outsourcing (BPO) company specializing in BPO Operations, Operations Management, Process Engineering and Innovation, Cost Optimization, and Staffing solutions. We take pride in our expertise in providing specialized staffing services, ensuring that clients in the Customer Service Industry have access to top talent that aligns with their operational goals. We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience.

Company website: https://CEF.inc

Job Summary

We are seeking a highly organized and versatile Admin Generalist to provide essential administrative support across various departments, including HR, Talent Acquisition TA, IT, and Finance. The ideal candidate will manage day-to-day office tasks, assist with departmental needs, and ensure smooth coordination between teams. This role requires strong multitasking abilities, attention to detail, and effective communication skills

Key Responsibilities

• Assist in the onboarding process for new hires, including preparing documentation, scheduling orientation, and ensuring a smooth transition.

• Act as a point of contact for employee inquiries, addressing concerns, and resolving issues in a timely manner.

• Assist in the administration of statutory benefits such as SSS, PhilHealth, Pag-IBIG, and health insurance.

• Maintain accurate employee records, contracts, and other HR documentation.

• Support timekeeping processes, ensuring timely and accurate data collection for payroll.

• Assist with employee relations initiatives to foster a positive workplace environment.

• Provide administrative assistance to the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.

• Help manage candidate records and ensure proper documentation throughout the recruitment process.

• Assist IT with managing equipment inventory, coordinating technical assistance requests, and tracking office technology needs.

• Support Finance with administrative tasks such as invoice processing, expense tracking, and document management.

• Perform general office duties, including ordering supplies, maintaining office equipment, and handling incoming communications.

• Help organize company events, team meetings, and training sessions.

• Assist with cross-departmental projects and initiatives as needed.

• Take on ad-hoc administrative tasks as required to support the business.

Qualifications

• Previous experience in an administrative or generalist role, preferably supporting multiple departments.

• Strong organizational and multitasking skills with a keen attention to detail.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong experiencewith HR processes, including Labor Relations, Employee Relations, Performance Management, Onboarding, Benefits Administration/Management.

• Excellent verbal and written communication skills.

• Ability to work independently and collaborate effectively with different teams.

• Experience in HR, IT, or Finance administration is a plus.

Work Schedule

Mid/Night shift (Eastern Time)

Location

Currently work-from-home. Candidate must be willing to work on-site as needed in Mandaluyong.