HR Admin Officer

QStitch Inc.; Santa Rosa; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

QStitch Inc. is seeking a versatile candidate to support HR administration, general administrative duties, and active management of online sales channels. The role also covers social media management and content creation to boost promotions.

You will assist in recruitment, onboarding, records, and policy implementation while coordinating with departments to ensure smooth operations and timely task completion across online platforms.

Formación

• Graduate in Psychology, HRM, Business Admin, Marketing or related field.
• Experience in HR administration and online sales or e-commerce preferred.
• Knowledge of social media management and online selling platforms preferred.
• Proficient in office applications, spreadsheets, documentation, and online communication tools.
• Strong organizational, communication, and multitasking abilities.
• Trustworthy, proactive, detail-oriented, and able to handle confidential information.

Responsabilidades

• Assist in recruitment, applicant screening, interview scheduling, and hiring coordination.
• Prepare and maintain employee records and HR documents.
• Assist in onboarding and monitoring employee requirements.
• Prepare HR communications and notices.
• Monitor attendance, leaves, and related records.
• Support policy implementation and disciplinary processes.
• Maintain confidentiality of employee information.
• Prepare reports and administrative documents.
• Maintain organized digital and physical files.
• Coordinate with departments on administrative needs.
• Monitor office supplies and administrative tasks.
• Manage product listings, pricing, and inventory on online platforms.
• Respond to customer inquiries and process orders.
• Monitor online orders and sales transactions.
• Coordinate with team on product availability and deliveries.
• Assist in preparing sales reports and monitoring online sales.
• Manage and update company social media accounts.
• Prepare and publish promotional content and sales announcements.
• Develop content ideas and online marketing activities.
• Monitor comments and customer engagement.
• Track basic social media and promotional metrics.

Conocimientos

Strong organizational skills

Excellent communication

Multitasking abilities

Detail-oriented

Educación

Bachelor’s degree in Psychology or HRM or Business Administration or Marketing

Herramientas

Office applications

Spreadsheets

Documentation tools

Online communication tools

Descripción del empleo

II. Duties and Responsibilities

A. Human Resources

1. Assist in recruitment, applicant screening, interview scheduling, and hiring coordination.

2. Prepare and maintain employee records, 201 files, employment documents, and other HR-related records.

3. Assist in onboarding, employee orientation, and monitoring of employee requirements.

4. Prepare HR documents, including employment certificates, notices, memoranda, and other personnel-related communications.

5. Monitor attendance, leave applications, and other employee-related records as assigned.

6. Assist in implementing company policies, procedures, and employee discipline processes.

7. Maintain the confidentiality and accuracy of employee information.

B. Administrative Support

1. Prepare reports, correspondence, forms, and other administrative documents.

2. Maintain organized digital and physical files.

3. Coordinate with departments regarding administrative requirements and pending tasks.

4. Monitor office supplies and other administrative needs as assigned.

C. Online Sales and E-commerce

1. Manage product listings, pricing, descriptions, and inventory information on designated online selling platforms.

2. Respond to customer inquiries and assist with order processing and follow-ups.

3. Monitor online orders, sales transactions, and order fulfillment.

4. Coordinate with the relevant personnel regarding product availability, deliveries, and customer concerns.

5. Assist in preparing sales reports and monitoring online sales performance.

D. Social Media Management

1. Manage and update the company's designated social media accounts.

2. Prepare and publish promotional content, product posts, and sales announcements.

3. Assist in developing content ideas and online marketing activities.

4. Monitor comments, messages, inquiries, and customer engagement.

5. Track basic social media and promotional performance metrics.

III. Qualifications

• Graduate of Psychology, Human Resource Management, Business Administration, Marketing, or a related course.

• Preferably with experience in HR administration and online sales or e-commerce.

• Knowledge of social media management and online selling platforms is highly preferred.

• Proficient in office applications, spreadsheets, documentation, and online communication tools.

• Strong organizational, communication, and multitasking skills.

• Trustworthy, proactive, detail-oriented, and able to handle confidential information.

IV. Performance Expectations

• Accurate and updated employee and administrative records.

• Timely completion of assigned HR documents and reports.

• Proper handling of online inquiries and orders.

• Consistent social media updates and promotional support.

• Accurate sales monitoring and coordination with relevant personnel.