HR, Admin & Finance Officer

Private Advertiser; Philippines; On-site; PHP 335,000 - 614,000; Full time

Job summary

Private Advertiser in the Philippines is seeking an HR, Admin & Finance Officer to support HR, payroll, accounting, and office administration on-site at our growing construction company.

The ideal candidate will manage records, assist with recruitment, process payroll, handle accounts payable/receivable, and coordinate with the management and project teams. A multi-functional, detail-oriented professional with strong organizational skills is preferred.

Qualifications

• Bachelor’s degree in HR, business admin, accounting, finance, management, or related field.
• 2–5 years of relevant multi-functional experience preferred.
• Experience in construction/engineering/project-based environments is advantageous.
• Familiar with payroll, statutory requirements (SSS, PhilHealth, Pag-IBIG).
• Proficient with Excel/Office and cloud tools; strong documentation ability.

Responsibilities

• Maintain employee and worker records and monitor attendance and leaves.
• Process payroll based on attendance, rates, deductions and allowances.
• Assist in recruitment, onboarding, and documentation (contracts, notices, certificates).
• Handle office admin tasks and filing, travel and document coordination.
• Manage Accounts Payable/Receivable and partner with external accountant.
• Ensure compliance with company policies and statutory requirements.
• Prepare reports and support cash-flow planning as needed.

Skills

Organizational skills

Documentation skills

Communication skills

Attention to detail

Multitasking

Education

Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, Management, or related field

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Google Drive

Job description

HR, ADMIN & FINANCE OFFICER

Employment Type:Full-Time
Work Setup:On-site
Industry:Construction / Specialty Contracting

Job Summary

We are looking for a reliable, organized, and detail-orientedHR, Admin & Finance Officerto support the day-to-day operations of our growing construction company.

This is a multi-functional role responsible forHuman Resources, Office Administration, Payroll, and basic Finance & Accounting support. The ideal candidate is comfortable working in a small-company environment, can manage multiple responsibilities independently, and has strong organizational and record-keeping skills.

The position will work closely with Management, Head Office personnel, and project/site teams.

Key Responsibilities

HUMAN RESOURCES & PAYROLL

• Maintain complete and updated employee and worker records, including 201 files.

• Monitor daily attendance, DTRs, tardiness, absences, leaves, and overtime.

• Prepare and process payroll based on approved attendance, rates, deductions, allowances, and other adjustments.

• Maintain payroll records and prepare payroll summaries for Management approval.

• Assist in recruitment, screening, interview scheduling, job offers, and employee onboarding.

• Prepare employment-related documents such as job offers, contracts, notices, memoranda, clearances, and certificates.

• Coordinate employee onboarding, offboarding, clearance, and final-pay documentation.

• Monitor employee compliance with Company policies and assist Management with proper documentation of attendance, performance, and disciplinary matters.

• Maintain records and assist with SSS, PhilHealth, Pag-IBIG, and other statutory employee requirements and contributions.

OFFICE ADMINISTRATION

• Handle the day-to-day administrative requirements of the Head Office.

• Maintain organized physical and digital filing systems for HR, administrative, financial, and Company records.

• Monitor office supplies and coordinate purchases and replenishment.

• Coordinate with the Company messenger and other administrative support personnel.

• Monitor Company permits, licenses, registrations, insurance policies, contracts, and other documents requiring renewal.

• Prepare letters, memoranda, reports, forms, and other business correspondence as required.

• Assist Management with scheduling, documentation, coordination, and other administrative requirements.

• Coordinate with project/site personnel regarding submission of required documents and reports.

FINANCE & ACCOUNTING SUPPORT

• Maintain accurate records of Company expenses, payments, collections, cash advances, and liquidations.

• MonitorAccounts Payable and Accounts Receivableand maintain updated schedules.

• Monitor supplier/subcontractor billings and payment due dates.

• Monitor client billings, collections, and outstanding receivables.

• Prepare payment requests, checks/payment documentation, and supporting documents for Management approval.

• Handle and monitor petty cash, including proper documentation and reconciliation.

• Monitor employee and project cash advances and ensure timely liquidation.

• Assist in preparing cash-flow and payment schedules for Management.

• Organize invoices, official receipts, billing documents, vouchers, and other accounting records.

• Coordinate with the Company's external accountant/bookkeeper for bookkeeping, BIR filings, financial reports, and other accounting requirements.

• Ensure that financial transactions are properly documented and supported before processing.

Qualifications

• Bachelor's degree inHuman Resources, Business Administration, Accounting, Finance, Management, or a related field.

• Preferably2–5 years of relevant experiencein HR, administration, payroll, finance, bookkeeping, or a similar multi-functional role.

• Experience in aconstruction, engineering, contracting, or project-based company is an advantage.

• Knowledge of Philippine payroll practices and statutory requirements includingSSS, PhilHealth, and Pag-IBIG.

• Basic knowledge of bookkeeping, Accounts Payable, Accounts Receivable, petty cash, cash advances, and financial documentation.

• Proficient inMicrosoft Excel, Word, Google Sheets, and Google Drive.

• Strong organizational and documentation skills.

• High attention to detail and accuracy, particularly in payroll and financial records.

• Able to handle confidential employee and Company information with discretion.

• Able to prioritize multiple responsibilities and meet deadlines with minimal supervision.

• Good written and verbal communication skills.

• Honest, dependable, professional, and willing to take ownership of assigned responsibilities.

What We're Looking For

Because we are a lean and growing organization, we are looking for someone who ishands-on, resourceful, organized, and comfortable wearing multiple hats.

The successful candidate should be someone who does not simply wait for instructions but can monitor deadlines, identify pending requirements, maintain organized records, follow up with employees and project teams, and keep Management informed of matters requiring attention.

This position is ideal for someone who enjoys being an important part of the day-to-day operations of a small but established construction company and wants the opportunity to grow with the organization.