HR & Admin Coordinator

X-GEN GROUP ELECTRONICS CORP.; Pampanga; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Health benefits

Career development

Clark facilities access

Job summary

X-GEN GROUP ELECTRONICS CORP. in Clark Freeport Zone, Pampanga, is seeking a dedicated HR & Admin Coordinator. Join a team focused on delivering efficient HR and administrative operations in a dynamic electronics company environment.

The role covers recruitment support, records management, payroll assistance, and staff development, with a strong emphasis on confidentiality, compliance, and professional communication.

Qualifications

• Bachelor's degree in Human Resources, Business Administration or a related field.
• 2-3 years of experience in HR or administrative support.
• Strong knowledge of Philippine labour laws and employment regulations.
• Proficiency in HRIS and Microsoft Office Suite.
• Excellent communication and interpersonal skills with employees at all levels.
• Outstanding organisational and time-management abilities with attention to detail.

Responsibilities

• Assist with recruitment processes including posting, screening resumes, scheduling interviews and initial assessments.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Support administration of employee benefits programmes including health insurance and leave management.
• Process onboarding and offboarding documentation including contracts and orientation materials.
• Coordinate training sessions and professional development programmes for staff.
• Prepare and distribute HR communications, policies and announcements to employees.
• Manage office supplies, procurement and general administrative tasks.
• Schedule meetings and provide administrative support to HR team and management.
• Handle employee inquiries and grievances with professionalism and escalate as needed.
• Assist with payroll administration including timesheet verification.
• Support compliance with Philippine labour laws and company policies.

Skills

HRIS

MS Office

Payroll

Communication

Confidentiality

Labor laws Philippines

Interpersonal skills

Time management

Recruitment

Education

Bachelor's degree in Human Resources or Business Admin

Tools

HRIS software

Job description

About the role

we are seeking a dedicated and organised HR & Admin Coordinator to join our team at our Clark Freeport Zone location in Pampanga. This is a full-time position that plays a vital role in supporting our human resources and administrative operations. As HR & Admin Coordinator, you will be instrumental in ensuring smooth day-to-day HR functions and administrative processes, contributing directly to the efficiency and effectiveness of our organisation. This role offers the opportunity to work within a dynamic environment where your organisational skills and HR knowledge will directly impact employee satisfaction and operational excellence.

Key responsibilities

1. Assist with the recruitment process, including job posting, screening resumes, scheduling interviews and conducting preliminary candidate assessments
2. Maintain and update employee records, personnel files and HR databases with accuracy and confidentiality
3. Support the administration of employee benefits programmes, including health insurance, leave management and other employee welfare initiatives
4. Process employee onboarding and offboarding documentation, including contracts, orientation materials and exit procedures
5. Coordinate training sessions, workshops and professional development programmes for staff
6. Prepare and distribute HR communications, policies and announcements to employees
7. Manage office supplies inventory, procurement and general administrative tasks
8. Schedule meetings, manage calendars and provide administrative support to HR team members and management
9. Handle employee inquiries and grievances with professionalism, directing complex matters to senior HR staff as appropriate
10. Assist with payroll administration, including verification of timesheets and supporting documentation
11. Support compliance with labour laws, company policies and regulatory requirements in the Philippines
12. Maintain confidentiality regarding sensitive employee and company information at all times

What we're looking for

1. Bachelor's degree in Human Resources, Business Administration or a related field
2. Minimum 2-3 years of experience in an HR or administrative support role
3. Strong knowledge of Philippine labour laws and employment regulations
4. Proficiency in HR information systems (HRIS) and Microsoft Office Suite (Word, Excel, PowerPoint)
5. Excellent communication and interpersonal skills with the ability to interact professionally with employees at all levels
6. Outstanding organisational and time-management abilities with strong attention to detail
7. Ability to handle confidential information with discretion and maintain strict confidentiality
8. Strong problem-solving skills and the ability to prioritise multiple tasks in a fast-paced environment
9. Excellent customer service orientation with a positive and proactive attitude
10. Experience with payroll administration and benefits management is highly desirable
11. Proficiency in Filipino and English languages is essential

About us

we are a dynamic electronics company operating at the Clark Freeport Zone in Pampanga. We are committed to delivering high-quality products and services whilst maintaining a workplace culture that values professionalism, integrity and innovation. Our organisation is dedicated to supporting employee growth and development, fostering a collaborative environment where every team member can thrive. We believe in creating a workplace where employees feel valued, respected and motivated to contribute their best efforts to our shared success.

What we offer

1. Competitive salary package commensurate with experience and qualifications
2. Comprehensive health and medical benefits
3. Statutory benefits in accordance with Philippine labour laws
4. Opportunities for professional development and career advancement within the organisation
5. Supportive work environment with a collaborative team culture
6. Access to company facilities and amenities at the Clark Freeport Zone location